Maintenance Admin & Asset Data Coordinator

Symal Group; City of Brimbank; On-site; AUD 70,000 - 100,000; Full time

Job summary

Sycle is seeking an organised Maintenance Administration Coordinator to support the asset reliability and engineering function. You will record maintenance work orders, cost codes, and invoices while keeping asset history accurate and auditable.

Collaboration with operations, finance, and suppliers is essential to keep downtime to a minimum. Based in our evolving resource recovery operations in Australia, you’ll manage documentation, scheduling, supplier onboarding, and reporting to ensure the

Qualifications

• Previous experience in an administrative, maintenance coordination, asset management, or support role.
• Strong Microsoft Office skills, particularly Excel.
• Excellent computer literacy and confidence navigating cloud-based systems.
• Understanding of accounts payable, invoice processing, and cost coding.
• Strong organisational and time management skills.
• Excellent communication and stakeholder engagement abilities.
• A proactive approach and willingness to learn new systems and processes.
• Current driver’s licence.

Responsibilities

• Maintain accurate maintenance records, work orders, and asset documentation within company systems.
• Support trade personnel by recording repairs, servicing, and maintenance activities.
• Process and code maintenance invoices, timesheets, purchase orders, and corporate card expenses.
• Monitor plant downtime and maintain accurate asset history and performance records.
• Ensure maintenance documentation remains compliant, auditable, and readily accessible.
• Coordinate contractor inductions, site access requirements, and maintenance scheduling activities.
• Liaise with suppliers to source parts, manage procurement activities, and support supplier onboarding.
• Monitor spare parts inventory levels and help maintain effective stock control processes.
• Prepare and distribute maintenance reports, including asset downtime, expenditure, and preventative maintenance compliance.
• Work closely with Operations, Maintenance, Finance, and external suppliers to support the efficient and reliable operation of Sycle's asset fleet.

Skills

MS Excel

MS Office

Administration

Stakeholder engagement

Cloud-based systems

Job description

Sycle is seeking an organised Maintenance Administration Coordinator to support the asset reliability and engineering function. You will record maintenance work orders, cost codes, and invoices while keeping asset history accurate and auditable.

Collaboration with operations, finance, and suppliers is essential to keep downtime to a minimum. Based in our evolving resource recovery operations in Australia, you’ll manage documentation, scheduling, supplier onboarding, and reporting to ensure the