Logistics Administrator

DM3 Logistics; City Of Kalgoorlie-Boulder; On-site; AUD 65,000 - 75,000; Full time

Job summary

DM3 Logistics, a proudly Western Australian owned transport business, is seeking a dedicated Logistics Administrator to support our Kalgoorlie operations. You’ll help ensure compliance, coordinate logistics, and keep drivers and customers set up for success.

Working hours are 10-hour days, Monday to Friday, with a residential role in Kalgoorlie. Join a team focused on safety, technology, and people, delivering reliable bulk liquids transport across regional WA.

Qualifications

• Precision & organisation to manage multiple moving parts without losing focus.
• Clear communication with drivers, terminals, and management.
• Solid computer literacy and ability to learn new systems quickly.
• Ability to stay calm and focused under pressure in a dynamic transport environment.
• Self-starter who can work independently while collaborating with the team.

Responsibilities

• Compliance & Inductions: Lead driver site inductions and ensure terminal access requirements are met and up to date.
• Travel & Personnel Logistics: Arrange travel and accommodation for the team to maintain operations.
• Documentation Management: Process and file driver documents with high accuracy, including tanker tag requests.
• Regulatory Support: Manage renewal of Shire permits and keep fleet compliant with local rules.
• Payroll Assistance: Review timesheets and resolve discrepancies with payroll/management.
• Operational Collaboration: Provide information to support the broader DM3 mission across departments.

Skills

Precision & Organisation

Communication Skills

Technical Savvy

Resilience

Autonomy

Job description

Join a WA-Owned Leader in Regional Transport

About DM3 Logistics

DM3 Logistics is a proudly Western Australian owned and operated independent transport business specialising in the efficient transport of bulk liquids and fuel. We are a businessFocused on Safety, Driven by Technology, and Powered by Our People.As we continue to grow, we are looking for a dedicated Logistics Administrator to join our operations team and help us maintain our reputation for excellence.

The Opportunity

As our Logistics Administrator, you’ll be a key support to the Logistics team, reporting directly to the Logistics Manager. You’ll play a vital role in keeping operations running smoothly—supporting compliance, coordinating logistics, and helping ensure both our customers and drivers are set up for success.

This is a full-time, strictly residential position based in Kalgoorlie.

Working hours are 10-hour days, Monday to Friday, from 6:00am to 4:30pm.

Key Responsibilities

Your day-to-day will be varied and fast-paced, encompassing:

Compliance & Inductions:Leading the coordination of driver site inductions and ensuring all access requirements for various terminals are met and up to date.

Travel & Personnel Logistics:Arranging travel and accommodation for our team to ensure operational continuity.

Documentation Management:Processing, distributing, and filing driver documentation with high accuracy, including the management of tanker tag requests. We make it easy by prioritising digital systems over paper.

Regulatory Support:Managing the renewal process for Shire permits and ensuring our fleet stays on the road and compliant with local regulations.

Payroll Assistance:Reviewing driver timesheets, identifying discrepancies, and working closely with payroll/management to resolve them.

Operational Collaboration:Acting as a bridge between departments, supplying vital information as required to support the broader DM3 mission.

About You

We are looking for a professional who takes pride in "getting it right the first time." To be successful in this role, you will need:

Precision & Organisation:A meticulous eye for detail and the ability to manage multiple moving parts without losing focus.

Communication Skills:The confidence to communicate effectively with everyone from drivers on the road to senior management.

Technical Savvy:Solid computer literacy and the ability to quickly master new logistics and management systems.

Resilience:The ability to prioritise tasks and stay calm under pressure in a dynamic transport environment.

Autonomy:A self-starter attitude with the ability to work independently while remaining a proactive team player.

What We Offer

Stability:A consistent Monday – Friday roster, no weekends or public holidays.

Career Growth:A supportive environment where learning new skills and advancing your career is encouraged.

Local Culture:A great team environment within a business that truly values regional WA.

Competitive Compensation:A salary package that reflects your skills.

Note: Only short-listed candidates will be contacted. Candidates must currently reside in Australia with full working rights to be considered.