Listing Manager

The Ray White Surfers Paradise Group; Gold Coast City; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

Stunning city centre office spaces

Access to our Wellbeing Platform: TOGT

Employee discounts

Learning & Development

Job summary

The Ray White Surfers Paradise Group on the Gold Coast is seeking a Listing Administrator to join our high performing team. You will work closely with successful sales agents and a supportive admin team to ensure listings are compliant and well-managed.

Responsibilities include preparing contracts, updating CRMs, coordinating with buyers, vendors and solicitors, supporting auctions, and maintaining online property listings.

Qualifications

• Prior real estate experience is a bonus, but not essential.
• Immaculate presentation and a professional, can-do attitude.
• Strong written and verbal communication skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Comfortable working independently and within a team.

Responsibilities

• Prepare form 6s, contracts and REIQ-approved documents.
• Ensure compliance across all listing documentation.
• Manage database entries and CRM updates.
• Liaise with buyers, vendors, solicitors and agents through the sales process.
• Support with auction bookings and liaise with auctioneer.
• Manage online portals and property listings.
• Provide general administrative and ad-hoc support across the sales process.

Skills

Organisational skills

Communication skills

Multitasking

Professional presentation

Independent & team work

Tools

Vault CRM

NurtureCloud

Realworks

Job description

Are you an organised and proactive individual with a passion for real estate? We’re on the hunt for a Listing Administrator to join our high performing team on the Gold Coast.

In this dynamic role, you’ll work closely with a team of successful sales agents and be part of a supportive administration team known for delivering exceptional service and fostering a strong team culture.

What You’ll Be Doing:

• Preparing Form 6s, contracts and REIQ-approved documents
• Ensure compliance across all listing documentation
• Managing database entries and CRM updates
• Liaising with buyers, vendors, solicitors and agents throughout the sales process
• Support with auction bookings and liaising with auctioneer
• Managing online portals and property listings
• General administrative and ad-hoc support across the sales process

Bonus Experience (Not Required):

• Familiarity with Vault CRM / NurtureCloud / Realworks
• Confidence using Canva for marketing material

About You:

• Prior real estate experience is a bonus, but not essential
• Immaculate presentation and a professional, can do attitude
• Strong written and verbal communication skills
• Excellent attention to detail and ability to manage multiple priorities
• Comfortable working independently and within a team

Why You’ll Love Working With Us:

In this role, you will be part of our Agent Services Team (AST), a group dedicated to being the foundation of our business. The AST exists to empower our agents, ensuring they have the support, guidance, and structure they need to thrive. We’re not just about ticking boxes or completing tasks, we’re about creating an environment where agents can focus on building meaningful client relationships and achieving outstanding results, knowing they have a reliable and proactive team behind them every step of the way.

The Ray White Group encompasses a collection of diverse yet interconnected businesses, united by a shared heritage that dates back to 1902. Our journey commenced in the humblest setting of Crows Nest, a frontier town in regional Queensland, where the first Ray White office originated. Over the course of over 120 years, we have experienced remarkable growth, currently 12 businesses within the group, more than 1,000 offices in our network, and close to 300 corporate team members.

We are dedicated to creating an exceptional environment that empowers our talented individuals to forge outstanding careers and reach their full potential. Our business is founded on curiosity and a desire to learn.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• Do you have experience in administration?
• What's your expected annual base salary?

Perks and benefits

• Stunning city centre office spaces
• Access to our Wellbeing Platform: TOGETHER
• Employee discounts
• Learning & Development

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