Legal Support Officer

Victorian Department of Families, Fairness & Housing; Melbourne; On-site; AUD 39,000 - 55,000; Part time

Job summary

The Victorian Department of Families, Fairness & Housing is seeking 3 part-time Legal Support Officers for the Legal Services Branch in Melbourne.

Ideal candidates are 2027 penultimate or final year LLB/JD students who will gain insight into a leading Victoria Public Service department and build capabilities for a legal career in the VPS. Applicants must be ready for pre-employment screening.

Qualifications

• Open to 2027 penultimate and final year LLB/JD students.
• Excellent oral and written communication skills.
• Ability to methodically review documents and detect errors.
• Australian Citizenship, Permanent Residency or valid work permit/visa.

Responsibilities

• Provide administrative support for filing and record management in LEX (Legal Services' internal legal matter management system), TRIM Content Management System and Microsoft Teams, including data entry, printing, photocopying and scanning.
• Coordinate and triage requests received by central inboxes: answer queries, provide timely advice and follow up actions as required.
• Assist solicitors and paralegals in managing advice and litigation; draft precedent forms, documents and correspondence.
• Prepare court books, briefs and Legal Services Orders.
• Support budget management and maintenance of matters.
• Provide in-person support at court hearings.

Education

Penultimate or final year LLB/JD student

Job description

THE ROLE - 3 x Part time positions available

The legal support officer role will provide the opportunity for 2027 penultimate and final year Bachelor of Laws (LLB) and Juris Doctor students to work in the department's Legal Services Branch. The position will give valuable insight into the role of a leading Victoria Public Service (VPS) department and build capabilities suitable for a legal career in the VPS.

THE ROLE - 3 x Part time positions available

The legal support officer role will provide the opportunity for 2027 penultimate and final year Bachelor of Laws (LLB) and Juris Doctor students to work in the department's Legal Services Branch. The position will give valuable insight into the role of a leading Victoria Public Service (VPS) department and build capabilities suitable for a legal career in the VPS.

The role provides assistance across the business operations and litigation functions of the Central Office teams in the Legal Services Branch. The functions of the role provide a wide range of administrative and litigation support in the day to day operations of the branch.

The legal support officer will assist with duties including file and record management, preparation of legal research and paperwork and triaging correspondence through central inboxes and providing associated initial analysis for legal advice on a variety of privacy matters. This role will also involve data entry, matter management support and report preparation. The legal support officer may also be requested to support the leadership team in relation to various priorities and projects for the department and its ministers.

To succeed in this role, the successful candidate will need to demonstrate they are motivated, flexible, demonstrate initiative, enthusiasm and good judgment. They must have excellent oral and written communication skills, with the ability to methodically review documents to detect and correct errors.

Accountabilities Include

• Provide administrative support associated with the accurate filing and record management of matters in LEX (Legal Services' internal legal matter management system), TRIM Content Management System and Microsoft Teams such as data entry, printing, photocopying and scanning.
• Coordinate and triage requests received by central inboxes by answering queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming requests and queries.
• Assist solicitors and paralegals in the management of advice and litigation, including:
• Drafting and preparing precedent forms, documents, correspondence, and other material.
• Preparing court books, briefs and Legal Services Orders.
• Supporting budget management and maintenance of matters.
• Providing in-person support at court hearings.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

Please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)