Administration Assistant

Victorian Legal Services Board and Commissioner; Melbourne; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working options

Work-from-home

Social club

Health & wellbeing program

Job summary

Victorian Legal Services Board and Commissioner in Melbourne is seeking an Administration Assistant to support the Discipline & Suitability Team. You will handle mail and documents, assist with investigations and projects, and perform data entry and document management tasks using office systems.

Knowledge of eDRMS (Content Manager/TRIM) and MS Office is valued, and a legal background is a plus. Flexible working options including some remote days are available.

Qualifications

• Knowledge and experience with office-based computer systems, eDRMS (Content Manager/TRIM), MS Office and databases.
• Candidates currently studying or with a tertiary qualification in law will be highly regarded.
• Experience working in a legal environment would be well regarded.

Responsibilities

• Assist Discipline & Suitability Team with investigations, litigation matters and project work, including receipt of incoming and outgoing mail and documents.
• Perform data entry, electronic document compilation, document management and other computer-based tasks.

Skills

Office systems experience

MS Office

Data entry

Electronic document management

Education

Law qualification (studies or degree)

Tools

Content Manager TRIM

Databases

Job description

Victorian Legal Services Board and Commissioner – Melbourne VIC

Can you tell me more about what you do at VLSB+C?

Great question! We're really proud of the work we do. We are the regulator of the Victorian legal profession. We license lawyers and oversee service standards and conduct. This includes handling complaints about lawyers, investigating poor conduct and overseeing management of trust accounts. We are also the stewards of the public purpose and fidelity funds and administer these to support legal regulation and access to justice in Victoria.

We are a modern best practice regulator, using data and insights to help identify where our actions can have the greatest impact on ensuring ethical and professional legal practice by Victorian lawyers. We are passionate about maintaining and protecting the rule of law by ensuring the integrity of the legal profession.

Okay, and what role are you recruiting for?

We're looking for a Administration Assistant to join our Discipline & Suitability Team. You will assist team members with tasks assigned to you relating to investigations, litigation matters and project work including receipt of incoming and outgoing mail and documents and carrying out a variety of administrative tasks (data entry, electronic document compilation, document management and other computer-based activities).

This is getting interesting, what type of person are you looking for?

We're looking for passionate and driven people to work with us as we continue to enhance our services to the Victorian public.

We are looking for candidates with the following:

• Knowledge and experience working with office-based computer systems, eg an eDRMS (Content Manager/TRIM), Microsoft Office suite of software and databases.
• Candidates currently studying or with a tertiary qualification in law will be highly regarded.
• Experience working in a legal environment would be well regarded.

That sounds like me! How are you different from other organisations?

We're really excited by our organisation, we offer:

• Flexibility: We have work leading edge flexible working options including part-time, compressed hours, flexible start time, up to 2 days working from home.
• Culture: Our People Matter Survey results reflect our staff are proud to work for the VLSB+C.
• Wellbeing: We have an active Social Club and Health and Wellbeing Committee that promote fun and engaging activities throughout the year
• Partnership: our horizontal structure allows for morepartnershipwith your colleagues and other teams
• Purpose: We play a key role in regulating the legal practice in Victoria

I want to know more!

Alex Freeman would love to hear from you on ********@lsbc.vic.gov.au if you have questions about the role.

Other relevant information:

Appointment will be subject to abiding by our Flexible Working Procedure which defines the number of required in-office days at our office (including the ‘team day' of your team) and completion of the VPS Pre-Employment Statutory Declaration, Misconduct Declaration and Consent Form and the Pre-Employment Health Declaration.

Your appointment may be subject to a satisfactory National Police Record Check, provision of evidence of qualifications required for your position and/or a probation period.