Legal Front Desk & Admin Coordinator

O'Brien Law; Healesville; On-site; AUD 55,000 - 65,000; Full time

Job summary

O'Brien Law in Healesville, VIC, seeks a motivated Full-Time Legal Receptionist / Administration Assistant to join our client-focused team. You will be the first point of contact, handling calls, scheduling appointments, and supporting file management in a busy legal practice.

The role requires excellent communication, strong attention to detail, and good organisation. Proficiency in Microsoft Office is essential, with familiarity in legal practice management software considered a plus.

Qualifications

• Professional phone manner and clear communication with diverse clients.
• Precise document preparation and filing.
• Strong time management and prioritisation.
• Experience with Microsoft Office; familiarity with legal practice management software is a plus.

Responsibilities

• Client Relations: Act as the first point of contact, answering incoming calls and assisting with client enquiries with empathy and professionalism.
• Diary Management: Arranging and confirming client appointments and managing staff schedules.
• Administration Support: Assisting with file management, including opening/closing files, filing, and photocopying.
• Document Preparation: Preparing legal correspondence and specific estate documents under supervision.
• Office Operations: Handling incoming/outgoing mail and ensuring the reception area remains tidy and professional.

Skills

Communication

Diary management

Attention to detail

Organization

Microsoft Office

Tools

Practice management software

Job description

O'Brien Law in Healesville, VIC, seeks a motivated Full-Time Legal Receptionist / Administration Assistant to join our client-focused team. You will be the first point of contact, handling calls, scheduling appointments, and supporting file management in a busy legal practice.

The role requires excellent communication, strong attention to detail, and good organisation. Proficiency in Microsoft Office is essential, with familiarity in legal practice management software considered a plus.