Legal Executive Assistant/Assistant Practice Manager

McWilliams Davis Lawyers; Perth, Bunbury; On-site; AUD 72,000 - 120,000; Full time

Job summary

McWilliams Lawyers is seeking an experienced Executive Assistant to join our Perth office on a full-time, permanent basis. You will work closely with the Managing Partner and Practice Manager, providing high-level executive support and helping manage day-to-day operations.

You will assist with HR matters, onboarding, and staff administration, coordinate business development activities, ensure regulatory compliance, and support practice management systems and IT services.

Qualifications

• Experience as an Executive Assistant or senior administrative role, preferably in a law firm.
• Strong organisational skills, initiative and ability to manage multiple responsibilities.
• Excellent communication, discretion and confidentiality.
• Proficient in Microsoft Office; comfortable with new technology.
• Experience with legal practice management systems (e.g., Actionstep) is advantageous.

Responsibilities

• Provide executive and administrative support to the Managing Partner and Practice Manager.
• Assist with day-to-day firm operations and HR matters including recruitment and onboarding.
• Coordinate business development and marketing initiatives.
• Support regulatory compliance, firm policies and procedures.
• Assist with technology, practice management systems and IT service providers.
• Coordinate meetings, manage diaries and prepare correspondence.
• Contribute to operational projects to improve efficiency.
• Perform general administration as required.

Skills

Executive Assistant experience

Law firm experience

Discretion & confidentiality

Microsoft Office

Actionstep

Tools

Actionstep

Job description

We are seeking an experienced and highly organised Executive Assistant to join our Perth office on a full-time, permanent basis.

This is a unique opportunity to work closely with our Managing Partner and Practice Manager, providing high-level executive and administrative support while playing an active role in the day-to-day management and operations of the firm.

The position offers variety, responsibility and the opportunity to develop skills across a broad range of business management functions.

Your duties will include, but not be limited to:

providing executive and administrative support to the Managing Partner and Practice Manager;

assisting with the day-to-day management and operations of the firm;

assisting with human resources matters, including recruitment, onboarding and staff administration;

coordinating business development and marketing initiatives;

assisting with regulatory compliance, firm policies and procedures;

providing support with the firm's technology, practice management systems and IT service providers;

coordinating meetings, managing diaries and preparing correspondence and documents;

assisting with operational projects and initiatives to improve the efficiency of the firm; and

general administration and other duties as required.

About McWilliams Lawyers

McWilliams Lawyers is a multi-partner boutique law firm that practises in property and commercial law, commercial litigation, insolvency and employment law. We have offices located in the heart of Perth's CBD on St Georges Terrace and on the waterfront in Bunbury.

About you

To be successful in this role, strong organisational skills, initiative and a willingness to take on a variety of responsibilities are essential. You must be friendly, approachable and work well in a team environment.

Ideally, you will have previous experience as an Executive Assistant or in a similar senior administrative role, preferably within a law firm or professional services environment.

In addition, you will:

be proactive and able to work independently;

have excellent communication and interpersonal skills;

demonstrate professionalism, discretion and confidentiality;

have excellent attention to detail and strong problem-solving skills;

have experience using Actionstep or a similar legal practice management system;

be proficient in Microsoft Office and confident learning new technology and systems;

be adaptable and able to manage competing priorities; and

have a genuine interest in business operations and the management of a professional services firm.

Remuneration

Competitive salary of up to $120,000 plus superannuation, dependent on skills and experience.