Practice Assistant

Mallesons; Brisbane; On-site; AUD 60,000 - 75,000; Full time

Job summary

Mallesons in Brisbane is seeking an experienced Practice Assistant to join our Real Estate team, supporting Partner Chris Pitson and colleagues across Brisbane and Sydney.

This permanent role offers more than traditional secretarial support, with active involvement in practice management, billing and matter coordination. There is scope to broaden responsibilities over time and contribute to overall practice leadership.

Qualifications

• Previous experience in a legal support role (Legal Assistant/Practice Assistant/Legal Secretary/Legal Executive).

Responsibilities

• Taking active role in day-to-day coordination of the practice and broader team.
• Assisting with matter management and deadlines monitoring.
• Managing billing, expenses and WIP reporting.
• Opening/closing files and maintaining filing systems.
• Building client/internal relationships.
• Assisting with meetings, travel and coordination.
• Supporting compliance procedures and onboarding.
• Providing ad hoc administrative support (including pitches and estimates).

Skills

Legal support experience

Billing experience

Elite software exposure

Outlook

Word

Excel

PowerPoint

Problem solving

Organisational skills

Communication skills

Tools

Elite

Job description

• Take ownership of matter management, billing and the day-to-day coordination of a high performing Real Estate practice
• Broaden your role beyond traditional secretarial support, with scope to become increasingly involved in practice management
• Permanent opportunity with flexibility for full-time or part-time job-share arrangements

About the role

We are seeking an experienced and proactive Practice Assistant to join our highly regarded Real Estate team in Brisbane, supporting Partner Chris Pitson and the team based in across Brisbane and Sydney.

This is a permanent opportunity offering more than a traditional secretarial support role. You'll take an active role in managing the practice, with a particular focus on billing, matter management and team coordination. There is also genuine scope to broaden the role over time and become more involved in the overall management of the practice.

This role is ideal for someone who enjoys variety, takes ownership of their work, and can balance competing priorities in a fast-paced environment. A significant part of the role is managing billing processes, including WIP reporting and e-billing. You'll work proactively with the team to keep billing and matters on track throughout the month.

The role is available full-time or part-time as part of a job-share arrangement.

The key responsibilities for this role include, but are not limited to:

• Taking an active role in the day-to-day coordination of the practice and broader team
• Assisting with matter management and monitoring deadlines
• Managing billing, expenses and WIP reporting
• Opening and closing files, archiving and maintaining electronic and physical filing systems
• Building and maintaining strong client and internal relationships
• Assisting with meetings, travel and other coordination requirements as needed
• Supporting compliance procedures, conflict checks and new client onboarding
• Providing ad hoc administrative and practice support as required (including on pitches and estimates)

About You

• Previous experience in a legal support role, such as a Legal Assistant, Practice Assistant, Legal Secretary or Legal Executive
• Strong billing experience within a legal environment, with exposure to Elite highly regarded
• Advanced proficiency across Outlook, Word, Excel and PowerPoint
• Strong problem-solving skills and the ability to exercise sound judgement
• Strong organisational skills, proactive mindset and ability to manage competing priorities
• Excellent written and verbal communication skills

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We've been part of Australia's story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It's a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices - if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email *******@mallesons.com