Legal Executive Assistant - AI-Enabled, Fast-Paced Team

MinterEllison; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

MinterEllison's Melbourne Workplace team is seeking a talented legal Executive Assistant to provide high-quality support to a team of lawyers. This full-time position is based in Melbourne and offers a collaborative, fast-paced environment.

You will manage diary, documents, billing processes, and coordinate meetings, while maintaining confidentiality and delivering proactive administrative support. A dynamic and client-focused professional will thrive in this role.

Qualifications

• 2+ years previous EA or legal secretarial experience.
• Excellent prioritisation and organisational skills.
• Proven ability to multi-task.
• Strong client focus and ability to form enduring relationships with peers, internal stakeholders and clients.
• Confidential information handling with discretion.
• Proactive approach and high initiative.
• High level of energy and enthusiasm.
• Excellent communication at all levels.

Responsibilities

• Developing productive working relationships with key contacts internally.
• Electronic and hard copy document and file management.
• Diary management and organisation of fee earners.
• Document production including use of precedents and new documents.
• Organising and coordinating meetings.
• Monitoring emails and taking telephone calls.
• Drafting correspondence, document preparation and amendments.
• Reconciliation of corporate AMEX expenses through Concur.
• High volume file management including file opening/closing, filing; end of month billing, time recording and reporting using Elite.
• Management of client billing protocols.
• Other adhoc duties as required.

Skills

Prioritisation

Organisational skills

Multi-tasking

Client focus

Communication

Initiative

Energy

Tools

MS Office

Job description

MinterEllison's Melbourne Workplace team is seeking a talented legal Executive Assistant to provide high-quality support to a team of lawyers. This full-time position is based in Melbourne and offers a collaborative, fast-paced environment.

You will manage diary, documents, billing processes, and coordinate meetings, while maintaining confidentiality and delivering proactive administrative support. A dynamic and client-focused professional will thrive in this role.