Executive Assistant, Brisbane Real Estate Law & AI Tools

Minter Ellison; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

MinterEllison is seeking a highly organized Legal Executive Assistant to join the Brisbane Real Estate team on a full-time, permanent basis. You will support senior staff with diary, email management, document production, and client billing in a dynamic, high-performing environment.

The successful candidate will bring strong organisational skills, attention to detail, and experience in the legal or professional services industry, with proficiency in iManage, Elite, and MS Office.

Qualifications

• Experience in the legal industry or professional services environment.
• Significant experience using file management software (preferably iManage) and account management software (preferably Elite).
• Advanced MS Word skills, including document creation and presentation.
• Strong understanding of MS Office applications, including Excel, PowerPoint.

Responsibilities

• Proactive diary and email management.
• Develop productive working relationships with internal and external contacts.
• Diary management and organisation of fee earners.
• Document production and amendment in Microsoft Office Suite.
• Travel arrangements and meeting coordination.
• Monthly client billing.
• High volume file management including filing, scanning, printing, archiving.
• Assist team with financial hygiene including debt collections, voucher requests, client monies and client reporting.
• Arrange general and trust account receipting and disbursing of funds.
• Build and maintain client portfolios and reporting.
• Maintain client databases and key contact information.
• Develop strong productive relationships with stakeholders across the firm, key contacts and clients.
• Maintain AML procedures and apply them consistently.

Skills

Prioritisation

Organisation

Attention to detail

Communication

Legal industry experience

iManage

Elite

MS Word

MS Excel

PowerPoint

PEXA

LRS

Tools

iManage

Elite

Job description

MinterEllison is seeking a highly organized Legal Executive Assistant to join the Brisbane Real Estate team on a full-time, permanent basis. You will support senior staff with diary, email management, document production, and client billing in a dynamic, high-performing environment.

The successful candidate will bring strong organisational skills, attention to detail, and experience in the legal or professional services industry, with proficiency in iManage, Elite, and MS Office.