Executive Assistant - Real Estate

Minter Ellison; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

MinterEllison is seeking a highly organized Legal Executive Assistant to join the Brisbane Real Estate team on a full-time, permanent basis. You will support senior staff with diary, email management, document production, and client billing in a dynamic, high-performing environment.

The successful candidate will bring strong organisational skills, attention to detail, and experience in the legal or professional services industry, with proficiency in iManage, Elite, and MS Office.

Qualifications

• Experience in the legal industry or professional services environment.
• Significant experience using file management software (preferably iManage) and account management software (preferably Elite).
• Advanced MS Word skills, including document creation and presentation.
• Strong understanding of MS Office applications, including Excel, PowerPoint.

Responsibilities

• Proactive diary and email management.
• Develop productive working relationships with internal and external contacts.
• Diary management and organisation of fee earners.
• Document production and amendment in Microsoft Office Suite.
• Travel arrangements and meeting coordination.
• Monthly client billing.
• High volume file management including filing, scanning, printing, archiving.
• Assist team with financial hygiene including debt collections, voucher requests, client monies and client reporting.
• Arrange general and trust account receipting and disbursing of funds.
• Build and maintain client portfolios and reporting.
• Maintain client databases and key contact information.
• Develop strong productive relationships with stakeholders across the firm, key contacts and clients.
• Maintain AML procedures and apply them consistently.

Skills

Prioritisation

Organisation

Attention to detail

Communication

Legal industry experience

iManage

Elite

MS Word

MS Excel

PowerPoint

PEXA

LRS

Tools

iManage

Elite

Job description

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

An exciting opportunity exists in our Brisbane Real Estate team for a highly organised, proactive Legal Executive Assistant. This full-time, permanent position will see you supporting senior staff in a dynamic, high-performing environment. The ideal candidate will be enthusiastic, a self-starter, and able to confidently juggle competing priorities with sound judgment and exceptional coordination skills. Your collaborative mindset and commitment to excellence will contribute directly to our continued success as a leading professional services firm.

As a key addition to this team, some of your responsibilities will include:

• Proactive diary and email management
• Developing productive working relationships with key contacts internally and externally
• Diary management and organisation of fee earners
• Document production and amendment in Microsoft Office Suite
• Travel arrangements & meeting coordination
• Monthly client billing
• High volume file management including file opening and closing, electronic and physical filing, scanning, printing, photocopying and archiving
• Assist team with financial hygiene including debt collections, voucher requests, client monies and client reporting
• Arrange general and trust account receipting and disbursing of funds
• Building and maintaining client portfolios and reporting
• Maintaining client databases and key contact information.
• Develop strong productive working relationships with stakeholders and team members across the firm, key contacts and clients
• Maintaining an understanding of AML-related procedures and applying them accurately and consistently in day-to-day practice

What you need

The successful candidate will ideally have experience as a Legal Assistant and will also possess:

• Excellent prioritisation and organisational skills
• High level of accuracy and attention to detail
• A proactive and flexible attitude and high degree of initiative
• The ability to clearly and confidently communicate at all levels
• Previous experience within the legal industry or professional services environment
• Significant experience using file management software (preferably iManage) and account management software (preferably Elite)
• Advanced MS Word skills, including document creation and presentation
• Strong understanding of MS Office applications, including Excel, PowerPoint and other software
• Ability to use PEXA and LRS websites for settlements (desirable)

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [e-mail].