Dynamic Legal Executive Assistant – Diary, Billing & Docs

MinterEllison Group; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

MinterEllison is seeking a talented legal Executive Assistant to join our Melbourne Workplace team on a full-time basis. The role provides high-quality support to a team of lawyers and requires strong organisational and communication skills.

You will manage diaries, document production, billing processes via Elite and Concur, and coordinate meetings while maintaining confidentiality and a proactive, energetic approach. This is a dynamic, high-volume environment within a leading Australian firm.

Qualifications

• 2+ years EA or legal secretarial experience.
• Excellent prioritisation and organisational skills.
• Ability to multi-task and meet deadlines.
• Strong MS Office skills including Word, Excel, PowerPoint.
• Strong client focus and relationship-building.
• Discretion handling confidential information.
• Clear, confident communication across levels.
• Proactive, energetic, and initiative.

Responsibilities

• Diary management and organisation of fee earners.
• Document production including use of precedents and new documents.
• Organising and coordinating meetings.
• Monitoring emails and taking telephone calls.
• Drafting correspondence, document preparation and amendments.
• Reconciliation of corporate AMEX expenses through Concur.
• Billing cycle management including end of month billing, time recording and reporting using Elite.
• Management of client billing protocols.
• Other adhoc duties as required.

Skills

EA experience

Legal secretarial

MS Office

Multi-tasking

Communication

Client focus

Discretion

Tools

Concur

Elite

Job description

MinterEllison is seeking a talented legal Executive Assistant to join our Melbourne Workplace team on a full-time basis. The role provides high-quality support to a team of lawyers and requires strong organisational and communication skills.

You will manage diaries, document production, billing processes via Elite and Concur, and coordinate meetings while maintaining confidentiality and a proactive, energetic approach. This is a dynamic, high-volume environment within a leading Australian firm.