Legal Coordinator

Transurban; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working

Parental leave

Learning & development

Health & wellbeing

Share offers

Volunteer days

Job summary

Transurban is seeking a proactive Legal Coordinator to partner with the national Legal team and provide executive support to the Group General Counsel and Head of Legal Operations. You will own complex cross-state processes, drive workflow efficiency, and oversee procurement and records management for a high-performing team.

You will champion new legal technologies, coordinate meetings and logistics, and ensure compliance with internal protocols while supporting external legal panel

Qualifications

• Experience in an Executive Assistant, Office Manager, or senior coordinator role, preferably in-house legal teams or top-tier law firms.
• Proven ability to manage complex, multi-state operational processes for a dispersed team.
• Advanced proficiency with Microsoft Office and enthusiasm for adopting new legal technologies.
• Strong commercial acumen and knowledge of the legal sector; ability to stay ahead of industry trends.

Responsibilities

• Provide high-level executive support for the Group General Counsel and Head of Legal Operations.
• Coordinate cross-state planning and scheduling for the national legal team across jurisdictions.
• Organise team meetings, strategy sessions and the annual team offsite, including logistics and guest liaison.
• Manage travel arrangements and onboarding for new team members nationwide.
• Identify and implement change projects to drive operational excellence in the legal function.
• Promote adoption of new tools and technology to improve efficiency in legal services.

Skills

Executive support

Multi-state coordination

MS Office

Stakeholder management

Travel logistics

Tools

Document management systems

Job description

Working at Transurban is different; it's a place where you can see the benefits of your work play out in real life, every day. We create city-sized solutions-building and operating safer, smarter, and more sustainable roads-to solve pressing transport challenges that are slowing cities down.

About the role

We're seeking a highly capable and organised Legal Coordinator to act as a trusted partner to our national Legal team.

In this key role, you will provide executive support to the Group General Counsel (Group GC) and the Head of Legal Operations, while taking ownership of complex internal processes across multiple states. As a linchpin for a national team, you will drive operational excellence and deliver key strategic initiatives in the legal operations space.

If you are a seasoned administrative professional who thrives on seamlessly managing executive priorities, optimising team workflows, administering legal services procurement, and empowering a high-performing team, this role offers meaningful, challenging, and exciting work.

Day-to-day, you will:

• Provide high-level executive support-including diary, email, and itinerary management-for the Group General Counsel and the Head of Legal Operations.
• Master and manage complex, cross-state coordination for the national legal team, ensuring seamless communication, scheduling, and alignment across jurisdictions.
• Orchestrate key team meetings, strategy sessions, and our annual team offsite, including managing logistics, agendas, and liaising with guests and presenters.
• Oversee team travel arrangements and drive a seamless onboarding experience for new team members nationally.
• Work with the Head of Legal Operations to identify, design, and execute innovative change projects that drive operational excellence across the legal function.
• Champion the adoption of new tools and technology that Legal Operations drives across the team to maximise efficiency and elevate the delivery of legal services.
• Support the team to own our records management processes and practices, maintaining strong standards for management of digital and physical documents.
• Coordinate the renewal of practicing certificates, and ensuring team compliance with core internal protocols.
• Support the relationship management approach for our external legal panel, acting as a liaison with relevant law firm staff to communicate process changes and resolve escalations.
• Manage core financial administration tasks for the team, including PO lifecycle processes, expenses claims, payments, and end-of-year accruals.

This role will suit a proactive, curious-minded professional with a proven track record of managing complexity. You will bring:

• Extensive experience in an Executive Assistant, Office Manager, or senior coordinator position, ideally within an in-house corporate legal team or top-tier law firm.
• Demonstrated capability to manage complex, multi-state operational processes and support a geographically dispersed team.
• Advanced proficiency in the Microsoft Office suite and a strong drive to explore, learn, and champion new legal technologies.
• Outstanding commercial acumen and knowledge of the legal sector, with a desire to stay ahead of industry trends.
• Exceptional time management and organisational skills, with the agility to flawlessly balance executive support tasks with long-term operational projects.
• Highly developed interpersonal and communication skills, enabling you to build trusted relationships with senior stakeholders, external partners, and team members alike.
• A proactive, solutions-focused mindset with the autonomy to anticipate needs and deliver what needs doing

With a career at Transurban, you'll enjoy a range of benefits, including:

• A range of flexible working and leave options, including the option to purchase an additional six weeks of leave each year
• 16 weeks paid parental leave (regardless of gender or carer status), with no waiting period, with Superannuation paid during unpaid leave as well
• Learning and development opportunities to support your career interests
• Health and wellbeing support-access to Headspace and our EAP program, wellness facilities, and more
• Share offers and insurance benefits
• Social activities, community give-back programs and paid volunteer days

We offer a range of flexible working and leave options, so you can balance your work and life commitments and interests. Have a conversation with us about how this could work for you.

We embrace diversity with a foundation of safety, wellbeing and inclusion; where everyone belongs. We treat everyone with fairness, consideration and respect, regardless of gender, gender identity, marital or family status, sexual orientation, age, ethnicity, religious beliefs, cultural or socio-economic background, perspective, and experience - whether they work for us or not. We want to ensure everyone feels comfortable and safe to express ideas, questions and concerns.

We strongly encourage applications from candidates of diverse backgrounds and lived experiences, including Aboriginal and Torres Strait Islander people and people living with disability. If you require any adjustments or support during the recruitment process, please contact us on [e-mail].