Executive Legal Operations Coordinator

Transurban; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working

Parental leave

Learning & development

Health & wellbeing

Share offers

Volunteer days

Job summary

Transurban is seeking a proactive Legal Coordinator to partner with the national Legal team and provide executive support to the Group General Counsel and Head of Legal Operations. You will own complex cross-state processes, drive workflow efficiency, and oversee procurement and records management for a high-performing team.

You will champion new legal technologies, coordinate meetings and logistics, and ensure compliance with internal protocols while supporting external legal panel

Qualifications

• Experience in an Executive Assistant, Office Manager, or senior coordinator role, preferably in-house legal teams or top-tier law firms.
• Proven ability to manage complex, multi-state operational processes for a dispersed team.
• Advanced proficiency with Microsoft Office and enthusiasm for adopting new legal technologies.
• Strong commercial acumen and knowledge of the legal sector; ability to stay ahead of industry trends.

Responsibilities

• Provide high-level executive support for the Group General Counsel and Head of Legal Operations.
• Coordinate cross-state planning and scheduling for the national legal team across jurisdictions.
• Organise team meetings, strategy sessions and the annual team offsite, including logistics and guest liaison.
• Manage travel arrangements and onboarding for new team members nationwide.
• Identify and implement change projects to drive operational excellence in the legal function.
• Promote adoption of new tools and technology to improve efficiency in legal services.

Skills

Executive support

Multi-state coordination

MS Office

Stakeholder management

Travel logistics

Tools

Document management systems

Job description

Transurban is seeking a proactive Legal Coordinator to partner with the national Legal team and provide executive support to the Group General Counsel and Head of Legal Operations. You will own complex cross-state processes, drive workflow efficiency, and oversee procurement and records management for a high-performing team.

You will champion new legal technologies, coordinate meetings and logistics, and ensure compliance with internal protocols while supporting external legal panel