Legal Assistant – Projects & Infrastructure (Hybrid)

Herbert Smith Freehills Kramer LLP; Melbourne; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Home office allowance

Wellbeing fund

Job summary

Herbert Smith Freehills Kramer LLP in Melbourne is seeking a polished Legal Assistant to join our Projects, Energy and Infrastructure team. You’ll support two Partners and a team of senior lawyers in a fast-paced environment, acting as a central hub for coordination and document management.

The role offers mostly office-based work with occasional work-from-home flexibility, focusing on collaboration, relationship-building, and efficient matter handling across matters and events.

Qualifications

• Experience in a legal support role.
• Exposure to billing, invoicing and reporting.
• Strong time management skills, with the ability to juggle competing priorities.
• Experience with matter management and mentoring junior team members.
• A positive, proactive approach and the ability to remain calm under pressure.
• A passion for supporting your team and helping to strengthen client relationships.
• An innovative mindset, curious about AI and emerging technologies

Responsibilities

• Managing matters, time entries and billing with precision.
• Coordinating internal and external meetings, proactively adjusting schedules when priority matters arise.
• Creating and managing documents using Microsoft Office and iManage.
• Organising travel and reconciling expenses.
• Supporting and helping to manage business development initiatives and events.
• Collaborating with Legal Assistants in other practice groups on joint matters.
• Collaborating with and mentoring Administrative Assistants.
• Maintaining compliance with firm policies, including file management and risk protocols.

Skills

Legal support

Billing & invoicing

Time management

Matter management

Mentoring juniors

Calm under pressure

Team support

AI awareness

Job description

Herbert Smith Freehills Kramer LLP in Melbourne is seeking a polished Legal Assistant to join our Projects, Energy and Infrastructure team. You’ll support two Partners and a team of senior lawyers in a fast-paced environment, acting as a central hub for coordination and document management.

The role offers mostly office-based work with occasional work-from-home flexibility, focusing on collaboration, relationship-building, and efficient matter handling across matters and events.