Legal Assistant - Construction & Projects

Empire Group; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working

WFH flexibility

Long-term career development

Job summary

Empire Group in Melbourne is seeking an experienced Legal Assistant to support its Real Estate & Projects practice with end-to-end transactional administration. You will manage files in iManage, draft and format documents, and assist with large transaction packages.

This role offers excellent hybrid working and WFH flexibility, with opportunities to handle complex matters in a collaborative team. Ideal for detail-oriented professionals who prioritise deadlines and client communication.

Qualifications

• 3+ years' legal administrative experience in a law firm.
• Proven transactional experience, ideally in real estate or projects.
• Confident with direct client communication.
• Strong ability to manage competing priorities and deadlines.

Responsibilities

• Provide administrative support for complex real estate and projects transactions.
• Maintain electronic files in iManage (email filing and version control).
• Draft, edit, proofread and format documents and correspondence to firm style.
• Prepare and compile large transactional documents and annexures.
• Open and close matters while accurately updating client and matter data.
• Conduct property, company and other searches via InfoTrack and GlobalX.
• Handle monthly electronic billing, invoicing and client reporting.
• Liaise with clients, Finance and Credit teams on admin and billing matters.
• Manage diaries, meetings, electronic data rooms and document execution.

Skills

Legal admin experience

Transactional experience

Client communication

Priority & deadline management

Tools

iManage

InfoTrack

GlobalX

Job description

Our client seeks an experienced Legal Assistant with strong transactional expertise to join their high-performing Real Estate & Projects practice group in a well-regarded national law firm. This role offers excellent work-from-home flexibility and the opportunity to support complex matters in a collaborative team environment.

About the Role

Reporting to the Practice Manager, you will provide high-quality administrative and transactional support in a fast-paced setting. Ideal for a detail-oriented and organised professional who enjoys end-to-end transaction management.

Key Responsibilities

• Provide administrative support for complex real estate and projects transactions
• Maintain electronic files in iManage (email filing and version control)
• Draft, edit, proofread and format documents and correspondence to firm style
• Prepare and compile large transactional documents and annexures
• Open and close matters while accurately updating client and matter data
• Conduct property, company and other searches via InfoTrack and GlobalX
• Handle monthly electronic billing, invoicing and client reporting
• Liaise with clients, Finance and Credit teams on admin and billing matters
• Manage diaries, meetings, electronic data rooms and document execution

Essential Experience

• 3+ years' legal administrative experience in a law firm
• Proven transactional experience, ideally in real estate or projects
• Confident with direct client communication
• Strong ability to manage competing priorities and deadlines

What's On Offer

• Excellent hybrid working and WFH flexibility
• Exposure to high-quality, complex transactions
• Supportive and collaborative team culture
• Long-term career development opportunities

If you’re an organised, proactive Legal Assistant who enjoys traditional hands-on legal support work and wants to be part of a tight team that actually appreciates you, this could be the refreshing change you’ve been looking for.