Legal Assistant | Construction

Empire Group; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Job summary

Empire Group in Melbourne CBD is seeking an experienced Legal Assistant to support a busy Construction team. You will provide comprehensive legal and administrative support, ensuring matters are managed efficiently and deadlines are met.

The role involves diary management, client liaison, document preparation, billing, and collaboration with lawyers across construction matters. A proactive, detail‑oriented professional who can work autonomously within a fast-paced environment is ideal.

Qualifications

• Previous experience as a Legal Assistant, ideally within Construction or Litigation.
• Exposure to court filing processes and legal document preparation.
• Strong organisational skills to manage competing priorities.
• Proactive approach to manage workflows effectively.
• Excellent communication and stakeholder management.
• Ability to work autonomously while collaborating with a team.

Responsibilities

• Diary and inbox management, document management and general administrative support
• Managing client enquiries and acting as a key point of contact
• Opening and closing matters, conflict searches, filing and archiving
• Time entry, processing invoices and managing team expenses
• Drafting, formatting and amending legal documents and correspondence
• Preparing contracts, letters and other legal documentation
• Assisting with court document preparation and online court filings
• Managing monthly billing processes
• Supporting lawyers across a variety of construction matters

Skills

Legal support experience

Organisation

Communication skills

Time management

Attention to detail

Autonomy

Job description

Our client is seeking an experienced Legal Assistant to join their highly regarded Construction team in Melbourne CBD. This is an exciting opportunity to support a busy and successful practice, working alongside experienced legal professionals on a broad range of front-end and back-end construction matters.

This role is ideal for a proactive and organised Legal Assistant who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering exceptional support.

The Opportunity

As a key member of the team, you will provide comprehensive legal and administrative support, ensuring matters are managed efficiently and deadlines are consistently met.

• Diary and inbox management, document management and general administrative support
• Managing client enquiries and acting as a key point of contact
• Opening and closing matters, conflict searches, filing and archiving
• Time entry, processing invoices and managing team expenses
• Drafting, formatting and amending legal documents and correspondence
• Preparing contracts, letters and other legal documentation
• Assisting with court document preparation and online court filings
• Managing monthly billing processes
• Supporting lawyers across a variety of construction matters

About You

To be successful in this role, you will bring:

• Previous experience as a Legal Assistant, ideally within Construction, Litigation or a related practice area
• Exposure to court filing processes and legal document preparation
• Strong organisational skills with the ability to manage competing priorities
• A proactive approach and confidence to manage workflows effectively
• Excellent communication and stakeholder management skills
• Strong attention to detail and a high level of professionalism
• The ability to work autonomously while remaining a collaborative team member