Legal Administrator

The HR Room; Strathalbyn; On-site; AUD 55,000 - 75,000; Full time

Job summary

The HR Room is recruiting a Legal Administrator to join its small regional Strathalbyn office. You will support a team of lawyers and staff with reception duties, file management, invoicing, and client liaison to keep the firm running smoothly.

Ideal candidates will have corporate experience, strong MS Office skills, excellent communication and time-management abilities, and be able to work both as part of a team and autonomously in a busy regional setting.

Qualifications

• Experience in a corporate environment is required or highly preferred.
• Accounts experience is desirable and beneficial for the role.
• Professional phone manner and clear communication are essential.
• Advanced computer skills, especially MS Office, are required.
• Strong interpersonal and written communication skills are essential.
• High level customer service abilities are important for client interactions.
• Demonstrates work ethic, initiative and reliability.
• Excellent time management and organizational skills are required.
• Ability to work both in a team and autonomously in a small office.

Responsibilities

• Reception duties including answering and allocating incoming calls.
• Greet clients and visitors on arrival.
• Coordinate conference and meeting rooms.
• Provide administrative support to Paralegal and Legal teams.
• Record keeping for client matters including file opening, custody and archiving.
• Client liaison including arranging meetings and document follow-up.
• Scan incoming and outgoing mail.
• Invoicing, accounts handling and debt management.
• Order stock, photocopying and filing; maintain reception area.

Skills

Corporate environment experience

Accounts experience

Phone manner

MS Office proficiency

Communication skills

Customer service

Initiative

Time management

Teamwork and autonomy

Tools

MS Office

Job description

• Progressive, fast growing firm
• Regional Location
• Close-knit team environment

Our Client has a long-standing history of more than 140 years serving the metropolitan and regional communities in South Australia. Committed to protecting the rights of individuals, families, employees, retirees, professionals, farmers and small businesses they provide specialist advice across a range of areas including Family Law, Injury Law, Commercial Disputes and Business Advice, Unfair Dismissal, Conveyancing, Wills and Estate administration including disputed estates.

We are currently recruiting for a Legal Administrator to join their team in their small regional office in Strathalbyn. This is a varied role and you will work with the professional team of lawyers and support staff to keep the firm running smoothly and efficiently.

The role:

• Reception duties including answering and allocating incoming phone calls;
• Greeting clients and other visitors on arrival;
• Co-ordinating conference and meeting rooms;
• Providing administrative support to the Paralegal and Legal teams;
• Record keeping for client matters including file opening, custody and archiving;
• Client liaison including arranging meetings, witnessing documents and client follow up on return of documents;
• Scanning of incoming & outgoing mail;
• Invoicing and accounts and debt management;
• Ordering stock;
• Photocopying and Filing;
• Other general administrative/reception duties including maintaining presentation of the Reception area, receiving deliveries and ordering stock.

Skills and experience:

• Previous experience in a corporate environment;
• Accounts experience desirable;
• Professional phone manner;
• High level computer skills (MS Office suite);
• Exceptional communication and interpersonal skills;
• High level customer service skills;
• Strong work ethic and shows initiative;
• Excellent time management and organization skills;
• Able to work as part of a team as well as autonomously.