Legal Administrative Assistant

IREN; Sydney; Presencial; AUD 70.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Extended health and dental

Paid vacation

Descripción de la vacante

IREN Limited is seeking a Legal Administrative Assistant to provide day-to-day support to the Legal team, focusing on legal billing, SAP processing, and accrual coordination. The role involves working with lawyers and business stakeholders to ensure timely, accurate invoicing and documentation.

Beyond billing, the successful candidate offers general administrative support to the Legal department and occasionally other areas as needed, contributing to smooth operations and compliance with

Formación

• 2–5 years' experience in an administrative or team support role
• Experience with billing or accounts payable
• Familiar with SAP or similar ERP systems
• Willingness to learn purchase-to-pay processes
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Confidential handling of financial/legal information
• Experience in a professional services environment

Responsabilidades

• Provide SAP support to the Legal team for billing-related activities.
• Receive invoices from outside counsel and vendors; code to correct entities and accounts.
• Support Risk & Compliance billing on a smaller scale.
• Create and process SAP purchase orders for legal matters.
• Perform service entry receipting and timely processing for payments.
• Assist with invoice matching and resolving discrepancies.
• Monitor open purchase orders and follow up on items.
• Liaise with stakeholders and vendors to resolve billing queries.
• Check in with Accounts Payable to track invoice status and delays.
• Send monthly accrual emails and maintain billing records.

Conocimientos

Billing admin

SAP experience

Policy confidentiality

Excel skills

Attention to detail

Cross-functional

Communication skills

Time management

Team collaboration

Audit support

Herramientas

SAP

Concur

Descripción del empleo

IREN is a vertically integrated AI Cloud provider, delivering large-scale data centers and GPU clusters for AI training and inference. IREN’s platform is underpinned by its expansive portfolio of grid-connected land and power in renewable-rich regions across North America, Europe and APAC. With 100% renewable energy, we build, own and operate our data centers and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in.

IREN is seeking a Legal Administrative Assistant to provide day-to-day administrative support to the Legal team, working closely with lawyers and business stakeholders to keep the team running smoothly. The main priority of the role is managing legal billing – processing invoices, purchase orders and service entry sheets in SAP, and coordinating monthly accrual requests – with a smaller amount of billing support for Risk & Compliance. Beyond billing, the role also provides broader administrative support across the Legal team, and occasionally other departments, as required.

Job Description

IREN is a vertically integrated AI Cloud provider, delivering large-scale data centers and GPU clusters for AI training and inference. IREN’s platform is underpinned by its expansive portfolio of grid-connected land and power in renewable-rich regions across North America, Europe and APAC. With 100% renewable energy, we build, own and operate our data centers and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in.

IREN is seeking a Legal Administrative Assistant to provide day-to-day administrative support to the Legal team, working closely with lawyers and business stakeholders to keep the team running smoothly. The main priority of the role is managing legal billing – processing invoices, purchase orders and service entry sheets in SAP, and coordinating monthly accrual requests – with a smaller amount of billing support for Risk & Compliance. Beyond billing, the role also provides broader administrative support across the Legal team, and occasionally other departments, as required.

Job Requirements

• 2–5 years' experience in an administrative or team support role, ideally within a legal or professional services environment, with some exposure to billing or accounts payable.
• Comfortable picking up new systems - experience with SAP or a similar ERP system is a plus, but not essential.
• Willingness to learn purchase-to-pay (P2P) processes, including purchase orders, service entry sheets, and invoice matching.
• Strong attention to detail and a high level of accuracy across both billing and general admin tasks.
• Ability to work collaboratively with multiple business units and stakeholders, including outside counsel.
• Strong organisational skills with the ability to juggle competing priorities and deadlines.
• Excellent written and verbal communication skills.
• Confident investigating and resolving discrepancies or queries as they come up.
• Proactive mindset with the ability to identify process improvements and efficiencies.l
• Ability to work autonomously while also integrating effectively within a team.
• Strong time management skills and ability to adapt to changing priorities.
• Ability to maintain confidentiality and handle sensitive financial and legal information.
• Solid Microsoft Excel skills.
• Prior experience within a professional services environment

Billing (primary focus)

• Provide SAP support to the Legal team for billing-related activities.
• Receive incoming invoices from outside counsel and legal vendors, ensuring transactions are accurately coded to the correct legal entity, cost centre, and general ledger account.
• Provide the same invoice and billing support outlined above for Risk & Compliance vendors, on a smaller scale than Legal.
• Create and process purchase orders in SAP for legal matters and vendor engagements, ensuring purchase orders are raised prior to services being received.
• Perform service entry receipting (Service Entry Sheets) and ensure transactions are processed in a timely manner to enable vendor payment and support accurate financial reporting.
• Assist with invoice matching and resolution of discrepancies between purchase orders, service entry sheets, and invoices.
• Monitor open purchase orders and ensure outstanding items are followed up and resolved.
• Liaise with internal stakeholders and vendors to resolve billing and invoice queries.
• Conduct regular check-ins with Accounts Payable to track invoice status and troubleshoot payment delays.
• Send monthly legal accrual emails to internal business clients, requesting outstanding accrual information for the relevant period.
• Maintain legal billing documentation and ensure records are complete and audit ready.
• Identify opportunities to improve legal billing workflows and SAP processes.
• Provide guidance to business users on legal billing processes and SAP best practices, as needed.
• Assist with audit requests and provide supporting documentation when required.

General Legal Team & Administrative Support

• Provide general administrative support to the Legal department - and other departments as needed - during peak periods or as directed by management.
• Assist with day-to-day administrative needs of the Legal team, such as diary coordination, correspondence, filing, and document management, as required.
• Support the onboarding of new Legal team members.
• Help organise team events as needed.
• Collate documents for signature.
• Coordinate meeting bookings.
• Assist with processing team expenses.
• Help arrange team travel.
• Help with team expenses on Concur.
• Support the Legal team with ad hoc projects and tasks outside of billing as priorities allow.

Job Benefits

• Compensation & Rewards
  • Competitive salary range, finalized based on experience and impact
  • Short and long-term incentive programs designed to reward both results and long term company success
• Wellbeing & Benefits
  • Comprehensive extended health and dental coverage to keep you and your family supported
  • Paid vacation to recharge, travel, or simply enjoy more life outside of work

We value diverse perspectives and believe that skills can be developed.

IREN Limited is an equal opportunity employer that is committed to creating an inclusive workplace. We evaluate qualified applicants without regard to race, colour, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics.