Legal Administrative Assistant

NS Lawyers; Mackay Regional; On-site; AUD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive remuneration

Collaborative team environment

Professional development opportunities

Healthy work-life balance

Central Mackay location

Wellbeing and development of team

Job summary

NS Lawyers in Mackay, Queensland, is seeking a detail-oriented Administrative Assistant to join our team. This full-time role supports the legal team, manages client interactions, and ensures smooth office operations. Part-time applicants may be considered to suit staffing needs.

You will handle reception duties, document preparation, scheduling, and file management while maintaining confidentiality and a welcoming office environment.

Qualifications

• High school certificate; admin training advantageous.
• Excellent organisational and time management skills.
• Strong written and verbal communication.
• Proficiency in Microsoft Office (Word, Outlook).
• Experience with office equipment.
• Attention to detail and confidentiality.
• Professional and courteous demeanour.
• Ability to work independently and in a team.
• Familiarity with case management systems would be beneficial.

Responsibilities

• Managing general office administration tasks, including filing, correspondence, and resources.
• Providing reception duties: answering calls, greeting clients, directing enquiries.
• Preparing and processing legal documents per firm procedures.
• Scheduling appointments, meetings, and court dates for staff.
• Maintaining client files under confidentiality guidelines.
• Assisting with document management: photocopying, scanning, printing, binding.
• Providing admin support for case matters and deadlines.
• Liaising with clients, court staff, and external parties.
• Managing office supplies inventory and orders.
• Supporting implementation of office procedures and process improvements.

Skills

Organisational skills

Time management

Communication skills

Microsoft Office

Attention to detail

Teamwork

Confidentiality

Education

High school certificate

Administrative training

Tools

Microsoft Word

Outlook

Case management software

Job description

NS Lawyers in Mackay, Queensland, is seeking a detail-oriented Administrative Assistant to join our team. This full-time role supports the legal team, manages client interactions, and ensures smooth office operations. Part-time applicants may be considered to suit staffing needs.

You will handle reception duties, document preparation, scheduling, and file management while maintaining confidentiality and a welcoming office environment.