Administrative Assistant

NS Lawyers; Mackay Regional; In loco; AUD 38.000 - 52.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive remuneration

Collaborative team environment

Professional development opportunities

Healthy work-life balance

Central Mackay location

Wellbeing and development of team

Descrizione del lavoro

NS Lawyers in Mackay, Queensland, is seeking a detail-oriented Administrative Assistant to join our team. This full-time role supports the legal team, manages client interactions, and ensures smooth office operations. Part-time applicants may be considered to suit staffing needs.

You will handle reception duties, document preparation, scheduling, and file management while maintaining confidentiality and a welcoming office environment.

Competenze

• High school certificate; admin training advantageous.
• Excellent organisational and time management skills.
• Strong written and verbal communication.
• Proficiency in Microsoft Office (Word, Outlook).
• Experience with office equipment.
• Attention to detail and confidentiality.
• Professional and courteous demeanour.
• Ability to work independently and in a team.
• Familiarity with case management systems would be beneficial.

Mansioni

• Managing general office administration tasks, including filing, correspondence, and resources.
• Providing reception duties: answering calls, greeting clients, directing enquiries.
• Preparing and processing legal documents per firm procedures.
• Scheduling appointments, meetings, and court dates for staff.
• Maintaining client files under confidentiality guidelines.
• Assisting with document management: photocopying, scanning, printing, binding.
• Providing admin support for case matters and deadlines.
• Liaising with clients, court staff, and external parties.
• Managing office supplies inventory and orders.
• Supporting implementation of office procedures and process improvements.

Conoscenze

Organisational skills

Time management

Communication skills

Microsoft Office

Attention to detail

Teamwork

Confidentiality

Formazione

High school certificate

Administrative training

Strumenti

Microsoft Word

Outlook

Case management software

Descrizione del lavoro

NS Lawyers is a respected legal practice dedicated to providing high-quality legal services to the Mackay community and surrounding regions. We pride ourselves on our client-centred approach, professional expertise, and commitment to delivering practical legal solutions. Our team values collaboration, integrity, and excellence in all aspects of our work. We are committed to fostering a supportive workplace where our staff can develop their careers and contribute meaningfully to our shared success.

About the role

We are seeking a detail-oriented and organised Administrative Assistant to join our team at NS Lawyers in Mackay, Queensland. This position would suit a school leaver. This is a full-time position that plays a vital role in supporting the smooth and efficient operation of our legal practice. However, part-time applicants may also be considered. As Administrative Assistant, you will be the backbone of our office operations, providing essential administrative support to our legal team and ensuring that our practice runs seamlessly. You will interact with clients, manage important documentation, and contribute to creating a professional and welcoming environment for all who engage with our firm.

Key responsibilities

• Managing general office administration tasks, including maintaining filing systems, managing correspondence, and organising office resources
• Providing reception duties, including answering telephone calls, greeting clients, and directing enquiries to appropriate team members
• Preparing and processing legal documents, ensuring accuracy and compliance with firm procedures and legal requirements
• Scheduling and coordinating appointments, meetings, and court dates for legal staff
• Maintaining client files and records in accordance with confidentiality and data protection standards
• Assisting with document management, including photocopying, scanning, printing, and binding of legal documents
• Providing administrative support for case matters, including preparing correspondence and managing deadlines
• Liaising with clients, court staff, and external parties to gather information and facilitate communication
• Managing office supplies inventory and placing orders as needed
• Supporting the implementation of office procedures and contributing to continuous improvement of administrative processes

What we're looking for

• High school certificate or equivalent qualification, with formal administrative training or certification being advantageous but not necessary
• Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities effectively
• Strong written and verbal communication skills, with the ability to interact professionally with clients, staff, and external parties
• Proficiency in Microsoft Office applications, including Word, and Outlook
• Competence with general office equipment, including photocopiers, printers, and telephone systems
• Meticulous attention to detail and accuracy, particularly when handling confidential legal documents
• A professional and courteous demeanour with a commitment to client service excellence
• Ability to work independently and as part of a team in a collaborative environment
• Understanding of confidentiality and data protection principles, with demonstrated commitment to maintaining client privacy
• Familiarity with legal practice management software or case management systems would be beneficial

What we offer

• competitive remuneration commensurate with experience
• a collaborative team environment
• opportunities for professional development
• encourage a healthy work-life balance
• pleasant, professional working atmosphere in central Mackay
• supporting the wellbeing and development of all our team members and welcome discussions about how this role can be tailored to suit your needs