Legal Administration Assistant

Armagroup; Sydney; On-site; AUD 28,000 - 45,000; Part time

Benefits offered by this job

Job share opportunity

Vibrant Alexandria Office near public‑

Onsite gym and games rooms

Employee discounts and benefits

Job summary

ARMA Group is seeking a Legal Administrator for a permanent part-time role, operating in a job-share arrangement to support Commercial, Insurance and Consumer Recoveries portfolios.

The role suits experienced legal administrators, law students, or those seeking flexible work while developing industry experience.

Qualifications

• Experience in administration; legal administration preferred.
• Exposure to legal studies or legal environments is advantageous.
• Understanding of debt collection and recovery processes.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to manage competing priorities.
• Proficiency in Microsoft Office and ability to learn new systems quickly.
• Strong data entry and numerical skills.
• Proactive approach and stakeholder relationship skills.

Responsibilities

• Build and maintain collaborative relationships with our legal partners.
• Review matters for potential legal action and provide case backgrounds.
• Liaise with Account Managers, Paralegals, and key stakeholders regarding matter history.
• Request supporting documentation from clients where required.
• Conduct due diligence searches to determine a customer's capacity to pay.
• Assist in preparing preliminary advice for clients under supervision.
• Review and update Statements of Claim, ensuring details are accurate.
• Update judgment amounts and legal outcomes within our systems.
• Ensure legal costs, interest calculations, and administrative fees are applied correctly.
• Maintain accurate records and support the end-to-end legal recovery process.

Skills

Strong communication

Attention to detail

Organisational skills

Time management

Stakeholder management

Data entry

Numerical skills

Education

Legal studies exposure

Tools

Microsoft Office

Job description

Looking for a role that offers flexibility while allowing you to build your legal administration career? Whether you're returning to the workforce, currently studying law or a related discipline, or seeking a permanent part-time opportunity that fits around your commitments, this could be the perfect role for you.

ARMA Group is seeking a highly motivated Legal Administrator to join our team in a permanent part-time capacity, working as part of a job share arrangement. This role plays a vital part in supporting our Commercial, Insurance and Consumer Recoveries portfolios.

This opportunity is ideal for experienced administrators, legal administration professionals, law students, or individuals seeking flexible work arrangements while developing valuable industry experience.

What You'll Be Doing

• Build and maintain collaborative relationships with our legal partners.
• Review matters for potential legal action and provide case backgrounds.
• Liaise with Account Managers, Paralegals, and key stakeholders regarding matter history.
• Request supporting documentation from clients where required.
• Conduct due diligence searches to determine a customer's capacity to pay.
• Assist in preparing preliminary advice for clients under supervision.
• Review and update Statements of Claim, ensuring details are accurate.
• Update judgment amounts and legal outcomes within our systems.
• Ensure legal costs, interest calculations, and administrative fees are applied correctly.
• Maintain accurate records and support the end-to-end legal recovery process.

What You'll Need

• Previous administration experience (legal administration highly regarded).
• Exposure to legal studies or legal environments is advantageous.
• Understanding of debt collection and recovery processes.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to manage competing priorities effectively.
• Proficiency in Microsoft Office and the ability to learn new systems quickly.
• Strong data entry and numerical skills.
• A proactive approach and strong stakeholder relationship skills.

• Job-share opportunity for the right candidate
• Work from our Vibrant Alexandria Office, close to public transport, cafes and amenities.
• Enjoy our onsite gym, games rooms, and regular team/social events
• Employee discounts and benefits program

Inclusive and supportive team culture

We’re serious about success, but we know how to have fun along the way! When you join us, you’re not just starting a job, you’re building a career with one of Australia’s leading credit management organisations.

We are a diverse bunch and so welcome all applications from people of all backgrounds, age, cultures, genders, identities, abilities, and experiences.

No matter who you are, there's a place for you here.

Ready to join the team that works hard, celebrates success, supports each other, and has a little fun along the way?

Applicants must be Australian Citizens or Permanent Residents. Due to the sensitive nature of the information handled in this role, a satisfactory National Police Check will be required as part of the recruitment process.