Legal Administration Assistant

Lovisa; City of Melbourne; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

50% discount on Lovisa products

Free gym membership

Birthday Leave

Referral Rewards Incentive Program

Modern HQ on Glenferrie Road

Job summary

Lovisa is seeking a highly organized Legal Administration Assistant at our Melbourne Support Centre. You will support daily lease portfolio administration, ensure accurate documentation, payments, and reporting, and collaborate with the Legal, Property Administration and Finance teams.

You’ll work with our General Counsel and landlords, solicitors and internal stakeholders, handling multiple tasks and adapting to a dynamic, multi-role environment.

Qualifications

• Experience in legal, property, lease administration or similar administrative role.
• Interest in contracts, leases and legal terminology.

Responsibilities

• Support lease documentation and execution.
• Assist with bank guarantee applications and fit-out contributions.
• Follow up on payments to ensure timely processing.
• Support the Property Administration and Finance teams with lease and rental queries.
• Maintain property databases and reports, including ProLease.
• Liaise with landlords, solicitors and internal departments on lease matters.
• Prepare, update and manage regular reports.
• Act as the primary Legal Department contact for AI system development and maintenance.
• Provide general administrative support to the Legal team.

Skills

Legal administration

Lease administration

AI tools

Administrative skills

Documentation

Tools

ProLease

Job description

Your Lovisa Opportunity

We are looking for a highly organised and proactive Legal Administration Assistant to join our Legal team at Lovisa’s Melbourne Support Centre.

This is a fantastic opportunity for someone looking to build their experience in legal, property or lease administration, while working closely with our Legal, Property Administration and Finance teams.

About the Role

In this role, you’ll support the day-to-day administration of our lease portfolio, ensuring documentation, payments and reporting are accurate, up to date and completed on time.

You’ll work closely with our General Counsel and wider Legal team, while also liaising with landlords, solicitors and internal stakeholders. No two days will be the same, making this a great opportunity for someone who enjoys being a jack of all trades, getting involved across the business and being willing to jump in wherever needed.

Key Responsibilities

• Supporting the Legal and Lease Administration team with lease documentation and execution.

• Assisting with bank guarantee applications and fit-out contributions.

• Following up on payments and ensuring they are processed accurately and on time.

• Supporting the Property Administration and Finance teams with lease and rental queries.

• Maintaining and updating property databases, reports and systems, including ProLease.

• Liaising with landlords, solicitors and internal departments regarding lease-related matters.

• Preparing, updating and managing regular reports.

• Acting as the primary Legal Department contact for Artificial Intelligence (AI) system development and maintenance.

• Providing general administrative support to the Legal team.

About You

You’re an organised, reliable and detail-oriented person who enjoys being busy, taking ownership and getting things done. You’re comfortable managing multiple priorities and can confidently work both independently and as part of a close-knit team.

You’re also curious and comfortable with technology, with an interest in understanding how AI and automation can improve the way teams work.

Ideally, you will have:

• Previous experience in legal, property, lease administration or a similar administrative role

• An interest in developing your knowledge of contracts, leases and legal terminology.

• Strong attention to detail and excellent organisational skills.

• Experience with ProLease (preferred but not essential).

• Strong written and verbal communication skills.

• A proactive attitude and willingness to learn.

• An interest in learning and supporting approved AI tools and simple workflow automation.

• Strong computer and administrative skills.

• A professional, positive and solutions-focused approach.

Benefits

• Join a global business offering endless career opportunities.

• Supportive, diverse and inclusive team environment.

• Strong culture – we truly harness our 10+1 Culture Commitments.

• Paid Birthday Leave.

• Generous 50% discount on Lovisa products.

• Free gym membership.

• Attractive Referral Rewards Incentive Program.

• Modern HQ on Glenferrie Road, with a fully stocked kitchen and everything you need right on your doorstep.

• Personal Development & Succession Plans.

Why Lovisa

Lovisa is a global, fashion-forward jewellery brand that has been setting trends since launching in Australia in 2010. Today, we’re proud to have over 1,100 stores across 50+ markets, with ambitious plans for continued global growth.

As an ASX-listed retailer, we’re driven by innovation, collaboration and our people. Join a fast-paced global business where you’ll have the opportunity to build your career, take on new challenges and grow with us as we continue to expand worldwide.

We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence by supporting our culturally diverse team around the world.