Legal Admin Assistant: Client‑Driven, Growth Role

PHV Law Solicitors and Consultants; Brisbane; On-site; AUD 60,000 - 95,000; Full time

Job summary

PHV Law Solicitors and Consultants in Fortitude Valley, QLD, is seeking a detail‑oriented Legal Admin Assistant to be the friendly first contact for clients and to support Partners and Fee Earners with secretarial tasks and office coordination.

You will join a close team of around 10, handle client service, document production, legal administration and matter management, with a pathway to learn and grow within a dynamic Australian law practice.

Qualifications

• Completion of Year 12 or equivalent.
• At least 2 years of experience in a legal support, secretarial or administrative role.
• Strong typing accuracy and speed, and experience transcribing dictation.
• Excellent telephone manner and interpersonal communication skills.
• A high level of accuracy, attention to detail and organisational skills.
• Strong ethical standards and confidentiality and professional integrity.
• Proactive attitude and willingness to learn in a fast paced environment.
• Australian law firm experience preferred.
• Certificate III or IV in Business Administration or Legal Studies.
• Experience with Affinity and PEXA.

Responsibilities

• Reception and client service: greet clients, answer calls, schedule appointments.
• Secretarial/document support: draft, format and proofread legal documents; manage calendars.
• File and matter management: open matters, do checks, data entry, archive files.
• Office coordination: manage mail, supplies, events, and maintain a tidy workspace.

Skills

Typing accuracy

Dictation transcription

Telephone manners

Interpersonal communication

Attention to detail

Organisational skills

Professional integrity

Proactive attitude

Confidentiality

Fast-paced learner

Education

Year 12 or equivalent

Certificate III or IV in Business Admin or Legal Studies

Tools

Affinity

PEXA

Job description

PHV Law Solicitors and Consultants in Fortitude Valley, QLD, is seeking a detail‑oriented Legal Admin Assistant to be the friendly first contact for clients and to support Partners and Fee Earners with secretarial tasks and office coordination.

You will join a close team of around 10, handle client service, document production, legal administration and matter management, with a pathway to learn and grow within a dynamic Australian law practice.