Legal Admin Assistant

PHV Law Solicitors and Consultants; Brisbane; Presencial; AUD 60.000 - 95.000; Jornada completa

Descripción de la vacante

PHV Law Solicitors and Consultants in Fortitude Valley, QLD, is seeking a detail‑oriented Legal Admin Assistant to be the friendly first contact for clients and to support Partners and Fee Earners with secretarial tasks and office coordination.

You will join a close team of around 10, handle client service, document production, legal administration and matter management, with a pathway to learn and grow within a dynamic Australian law practice.

Formación

• Completion of Year 12 or equivalent.
• At least 2 years of experience in a legal support, secretarial or administrative role.
• Strong typing accuracy and speed, and experience transcribing dictation.
• Excellent telephone manner and interpersonal communication skills.
• A high level of accuracy, attention to detail and organisational skills.
• Strong ethical standards and confidentiality and professional integrity.
• Proactive attitude and willingness to learn in a fast paced environment.
• Australian law firm experience preferred.
• Certificate III or IV in Business Administration or Legal Studies.
• Experience with Affinity and PEXA.

Responsabilidades

• Reception and client service: greet clients, answer calls, schedule appointments.
• Secretarial/document support: draft, format and proofread legal documents; manage calendars.
• File and matter management: open matters, do checks, data entry, archive files.
• Office coordination: manage mail, supplies, events, and maintain a tidy workspace.

Conocimientos

Typing accuracy

Dictation transcription

Telephone manners

Interpersonal communication

Attention to detail

Organisational skills

Professional integrity

Proactive attitude

Confidentiality

Fast-paced learner

Educación

Year 12 or equivalent

Certificate III or IV in Business Admin or Legal Studies

Herramientas

Affinity

PEXA

Descripción del empleo

PHV Law Solicitors and Consultants – Fortitude Valley QLD

Are you an organised, detail focused professional who enjoys variety in your day? Our Fortitude Valley team is looking for a Legal Admin Assistant to be the welcoming first point of contact for our clients, provide secretarial support to our Partners and Fee Earners, and help keep our office running smoothly.

This is a permanent, full time role, available for an immediate start.

Since welcoming two new partners in 2024, PHV Law has been building on a reinvigorated vision for our long standing Fortitude Valley based firm. As part of our continued growth agenda, we are building a core team to develop, enhance and expand our service offering. This is your chance to play a key part in that team, with real opportunities to learn and grow within a legal environment.

The Role

You will be the welcoming first point of contact for clients and visitors to our firm, while also providing secretarial and administrative support to our Partners, solicitors and support staff. You will be part of a close knit team of around 10, and your work will cover client service, document production, legal administration and office coordination.

In this role, you will

Reception and Client Service

• Greet clients and visitors, and answer and direct incoming calls promptly and professionally
• Liaise with clients, barristers and other legal professionals, and provide progress updates
• Schedule and confirm client appointments and manage meeting room bookings
• Accept payments in person and over the phone, and issue receipts

Secretarial and Document Support

• Transcribe dictation, and draft, format and proofread legal documents and correspondence
• Merge precedents and compile schedules and annexures
• Manage calendars for multiple Fee Earners, and arrange meetings, conferences and travel
• Scan, copy and bind documents

File and Matter Management

• Open new matters in Affinity, carry out conflict checks and due diligence, and complete data entry
• Manage paper and electronic records, and archive and close matters
• Maintain the firm’s Safe Custody Register for wills, deeds and other original documents

Office Coordination

• Manage incoming and outgoing mail, couriers and deliveries
• Coordinate office and kitchen supplies, stationery orders and business cards
• Assist with planning and organising firm events
• Keep the reception, kitchen and staff areas clean, tidy and well stocked

What We Offer

A permanent, full time role in a close knit, supportive team of around 10

A salary package of $60,000 to $95,000 plus superannuation, ultimately commensurate with your skill level, experience and alignment with the selection criteria

Funded professional development and memberships

Real opportunities to learn and grow your skills within a legal environment

Social events throughout the year, monthly birthday morning teas and spontaneous Friday afternoon drinks

Access to LawCare, our partner in health and wellbeing through the Queensland Law Society

Genuine work and life balance

A convenient Fortitude Valley location, close to the train station and several major bus routes

About You

• Completion of Year 12 or equivalent
• At least 2 years of experience in a legal support, secretarial or administrative role
• Strong typing accuracy and speed, and experience transcribing dictation
• Excellent telephone manner and interpersonal communication skills
• A high level of accuracy, attention to detail and organisational skills
• Strong ethical standards and a commitment to confidentiality and professional integrity
• A proactive attitude and a willingness to learn in a fast paced environment
• Highly regarded, but not essential
• Previous experience in an Australian law firm and familiarity with legal terminology and document types
• Certificate III or IV in Business Administration or Legal Studies
• Experience with Affinity and PEXA

About Us

PHV Law is a boutique legal practice based in Queensland, dedicated to delivering clear, practical and client focused legal services. Founded on the principles of integrity, professionalism and community spirit, we provide trusted advice to individuals, families and businesses across Queensland, with a particular emphasis on property, commercial and private client services. We combine deep legal expertise with a personalised approach, and our clients value our transparency, clear communication and our ability to guide them through legal processes with confidence.

For over 40 years, our dedicated and family orientated team has provided personable, professional service across Commercial, Property, Litigation and Estate Law. We are proud of our supportive and inclusive culture and the real opportunities we offer for individual growth and personal development. We are also committed to community engagement, continuous learning and the ongoing professional development of our people, reflected in our involvement with organisations such as ALPMA and the Queensland Law Society.

You must have the right to live and work in Australia to apply. Shortlisted candidates will be asked to consent to a national police check. Please note that a person convicted of a serious offence is not permitted to work in a legal practice without approval from the Queensland Law Society. Each application will be assessed on its merits.