Leasing Administrator

Curtin University; City Of Canning; On-site; AUD 86,000 - 94,000; Full time

Benefits offered by this job

17% superannuation

On-campus amenities

Job summary

Curtin University’s Properties, Facilities and Development team is seeking a skilled property administrator to manage day-to-day property operations and tenant relations across a diverse portfolio.

Role involves tenancy scheduling, invoicing, rent reviews and regional housing management, with budgeting support and stakeholder collaboration on campus projects.

Qualifications

• Proven leasing and property management experience in a varied portfolio.
• Excellent interpersonal and verbal communication with internal/external stakeholders.
• Ability to prepare clear, accurate and professional documentation.
• Strong MS Office skills (especially Excel) plus Adobe Suite and enterprise financial systems.
• Strong numeracy, data entry and validation with attention to detail.
• Excellent organisational skills to juggle priorities and work in a team.

Responsibilities

• Maintain tenancy schedule accuracy and improve processes and documentation.
• Raise, review and monitor invoices and disbursements with finance and tenants on payments.
• Manage Curtin’s regional housing portfolio, staff leases, rent reviews and liaise with agents/contractors.
• Conduct market research, prepare reports and assist budgeting for the Commercial Manager.
• Respond promptly to information requests and resolve issues as they arise.
• Build positive relationships with tenants, property managers, legal, finance and other stakeholders.

Skills

Leasing experience

Property management

Interpersonal skills

Documentation

Excel

Adobe Suite

ERP systems

Education

Property/real estate qualifications

Tools

Adobe Suite

MS Office

ERP systems

Job description

Reference

1684448

• Competitive remuneration + 17% super contributions
• On-campus amenities including a gym, medical centre, and childcare facilities

• Competitive remuneration + 17% super contributions
• On-campus amenities including a gym, medical centre, and childcare facilities

About the Role

Join Curtin University’s Properties, Facilities and Development (PF&D) team where you will look after the day-to-day property management and administration of a diverse property portfolio. This is a great opportunity for someone who enjoys contributing to a high-performing team that helps shape the university’s campus experience.

Your responsibilities include

• Keep our tenancy schedule accurate and up-to-date, and improve processes and documentation.
• Raise, review and monitor invoices and disbursements, and work with financial services and tenants regarding payments and outstanding debts.
• Look after Curtin’s regional housing portfolio including finalising staff leases and rent reviews, and working with local agents and contractors to source, inspect, and maintain properties.
• Market research and benchmarking, preparing reports, spreadsheets, briefing memos and templates, and helping the Commercial Manager with budgeting as required.
• Respond promptly to requests for information, and resolve issues as they arise.
• Build positive relationships with tenants, property managers, and our colleagues in legal, properties and finance to be a calm, effective and helpful problem-solver.

Who we are looking for (Selection Criteria)

• Considerable leasing and property management experience, preferably in a varied property portfolio.
• Excellent interpersonal and verbal communication skills with a wide range of internal and external stakeholders.
• Ability to prepare clear, accurate and professional documentation.
• Strong Microsoft Office skills (particularly Excel), plus experience with Adobe Suite and enterprise financial systems.
• Strong numeracy, data entry and validation skills, with an eye for detail.
• Excellent organisational skills so you can juggle competing priorities with minimal supervision, work well in a team, and take changing priorities in your stride.

Desirable

• A blend of residential, commercial and retail leasing or property management experience.
• Exposure to property management trust accounts and reconciliations.
• Relevant property, real estate or business qualifications, registrations or certifications.

Role Requirements

• As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered.
• Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction.
• Ability to independently travel across and between University campuses, including regional travel.

About Curtin University

Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You

This Continuous (permanent) G05 level role attracts a remuneration of $85,781 - $93,836 + 17% superannuation.

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Applications close: 8pm (AWST), Tuesday, 27th October 2026.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to shortlist or appoint prior to the closing date, withdraw from the recruitment process, remove the advert, not to make an appointment, or to appoint by invitation, at any time.