Lease Operations Specialist - Flexible Work & Growth

Cushman & Wakefield; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible working arrangements

Career development opportunities

Exposure to national portfolio

Job summary

Cushman & Wakefield Australia is seeking a highly organised Lease Administrator to support a national lease portfolio. Reporting to the Senior Lease Manager, you will maintain lease records, manage rents, and assist with rent roll and funding processes.

Based in Australia, the role requires 2–3 years of finance experience, lease administration expertise, strong Excel skills, and meticulous data management. You will work with Lease Managers and Transaction Management to ensure timely reporting

Qualifications

• 2–3 years’ experience in Finance (AP/AR or related function).
• Previous experience in Lease Administration, Property Administration, Real Estate Operations, or Data Management.
• Experience in corporate real estate environment, multinational organisation, or property services provider is highly regarded.

Responsibilities

• Upload and maintain fully executed lease documents within relevant systems.
• Prepare and maintain lease obligation summaries.
• Update and manage lease records, document registers, insurance registers, and security deposit registers.
• Calculate and validate annual rent reviews, including CPI increases, and update lease management systems.
• Generate and review rent rolls, identifying and escalating discrepancies or exceptions.
• Prepare funding requests and supporting documentation.
• Coordinate recurring and non-recurring lease payments in accordance with lease agreements.
• Process purchase orders and payment workflows where required.
• Investigate and resolve landlord payment queries and discrepancies.
• Support reconciliation of outgoings and landlord charges.
• Review outstanding lease obligations and assist with lease close-out processes.
• Prepare and distribute portfolio reporting and lease administration registers.
• Maintain accurate lease data and documentation to support client reporting and compliance requirements.

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Analytical/problem-solving

Prioritising deadlines

Tools

Microsoft Excel

Lease management software

Job description

Cushman & Wakefield Australia is seeking a highly organised Lease Administrator to support a national lease portfolio. Reporting to the Senior Lease Manager, you will maintain lease records, manage rents, and assist with rent roll and funding processes.

Based in Australia, the role requires 2–3 years of finance experience, lease administration expertise, strong Excel skills, and meticulous data management. You will work with Lease Managers and Transaction Management to ensure timely reporting