Lease Portfolio Coordinator - Flexible Work

cw; Canberra; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Cushman & Wakefield is seeking a highly organised Lease Administrator to join our national team. Reporting to the Senior Lease Manager, you will maintain lease records, coordinate payments, support rent roll and funding processes, and ensure obligations are administered in line with contractual requirements.

You will work closely with Lease Managers and the Transaction Management team to maintain data integrity, meet financial deadlines, and support client reporting and budget management

Qualifications

• 2-3 years of experience in Finance or related role.
• Experience in Lease Administration or Property Administration is required.
• Experience in a corporate real estate environment is highly regarded.

Responsibilities

• Upload and maintain fully executed lease documents within relevant systems.
• Prepare and maintain lease obligation summaries.
• Update and manage lease records, document registers, insurance registers, and security deposit registers.
• Calculate and validate annual rent reviews, including CPI increases, and update lease management systems.
• Generate and review rent rolls, identifying and escalating discrepancies or exceptions.
• Prepare funding requests and supporting documentation.
• Coordinate recurring and non-recurring lease payments in accordance with lease agreements.
• Process purchase orders and payment workflows where required.
• Investigate and resolve landlord payment queries and discrepancies.
• Support reconciliation of outgoings and landlord charges.
• Review outstanding lease obligations and assist with lease close-out processes.
• Prepare and distribute portfolio reporting and lease administration registers.
• Maintain accurate lease data and documentation to support client reporting and compliance requirements.

Skills

Finance experience

Lease administration

Data management

Microsoft Excel

Communication skills

Tools

Lease management systems

Property management software

Job description

Cushman & Wakefield is seeking a highly organised Lease Administrator to join our national team. Reporting to the Senior Lease Manager, you will maintain lease records, coordinate payments, support rent roll and funding processes, and ensure obligations are administered in line with contractual requirements.

You will work closely with Lease Managers and the Transaction Management team to maintain data integrity, meet financial deadlines, and support client reporting and budget management