Lease Administrator

Cushman & Wakefield; Canberra; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Cushman & Wakefield is seeking a meticulous Lease Administrator to join our national team. You will maintain lease records, coordinate payments, support rent roll and funding processes, and ensure contractual obligations are administered accurately.

Collaborate with Lease Managers and Transaction Management to uphold data integrity and timely client reporting. Based in Canberra or other major cities, you will help ensure financial deadlines are met and contribute to budget management activities

Qualifications

• Minimum 2–3 years experience in Finance (Accounts Payable/Receivable or related function).
• Previous experience in Lease Administration, Property Administration, Real Estate Operations, or Data Management.
• Experience in a corporate real estate environment, multinational organisation, or property services provider is highly regarded.
• Strong attention to detail with the ability to manage large volumes of data accurately.
• Excellent organisational and time management skills.
• Ability to prioritise competing deadlines in a fast-paced environment.
• Strong analytical and problem-solving capabilities.
• Effective written and verbal communication skills.
• Intermediate to advanced Microsoft Excel skills.

Responsibilities

• Upload and maintain fully executed lease documents within relevant systems.
• Prepare and maintain lease obligation summaries.
• Update and manage lease records, document registers, insurance registers, and security deposit registers.
• Calculate and validate annual rent reviews, including CPI increases, and update lease management systems.
• Generate and review rent rolls, identifying and escalating discrepancies or exceptions.
• Prepare funding requests and supporting documentation.
• Coordinate recurring and non-recurring lease payments in accordance with lease agreements.
• Process purchase orders and payment workflows where required.
• Investigate and resolve landlord payment queries and discrepancies.
• Support reconciliation of outgoings and landlord charges.
• Review outstanding lease obligations and assist with lease close-out processes.
• Prepare and distribute portfolio reporting and lease administration registers.
• Maintain accurate lease data and documentation to support client reporting and compliance requirements.

Skills

Attention to detail

Organisational skills

Time management

Microsoft Excel

Analytical thinking

Effective communication

Tools

Lease management platforms

Property systems

Microsoft Excel

Job description

Job Title: Lease Administrator

We are seeking a highly organised and detail-oriented Lease Administrator to join our national team. Reporting to the Senior Lease Manager, you will provide accurate and timely administrative support across a diverse lease portfolio. This role is responsible for maintaining lease records, coordinating lease payments, supporting rent roll and funding processes, and ensuring lease obligations are administered in accordance with contractual and operational requirements. Working closely with Lease Managers and the Transaction Management team, you will play a key role in maintaining data integrity, meeting financial deadlines, and supporting ongoing client reporting and budget management activities.

Eligibility Requirements

• Australian Citizenship is mandatory.
• Candidates must either hold an active Security Clearance or be willing and eligible to undergo a Security Clearance process.
• Candidates must be based in, or willing to work from, Canberra, Sydney, Melbourne, Brisbane, or Perth.

Key Responsibilities

• Upload and maintain fully executed lease documents within relevant systems.
• Prepare and maintain lease obligation summaries.
• Update and manage lease records, document registers, insurance registers, and security deposit registers.
• Calculate and validate annual rent reviews, including CPI increases, and update lease management systems.
• Generate and review rent rolls, identifying and escalating discrepancies or exceptions.
• Prepare funding requests and supporting documentation.
• Coordinate recurring and non-recurring lease payments in accordance with lease agreements.
• Process purchase orders and payment workflows where required.
• Investigate and resolve landlord payment queries and discrepancies.
• Support reconciliation of outgoings and landlord charges.
• Review outstanding lease obligations and assist with lease close-out processes.
• Prepare and distribute portfolio reporting and lease administration registers.
• Maintain accurate lease data and documentation to support client reporting and compliance requirements.

About You

• Minimum 2-3 years experience in Finance (Accounts Payable, Accounts Receivable, or related function).
• Previous experience in Lease Administration, Property Administration, Real Estate Operations, or Data Management.
• Experience working within a corporate real estate environment, multinational organisation, or property services provider is highly regarded.
• Strong attention to detail with the ability to manage large volumes of data accurately.
• Excellent organisational and time management skills.
• Ability to prioritise competing deadlines in a fast-paced environment.
• Strong analytical and problem-solving capabilities.
• Effective written and verbal communication skills.
• Intermediate to advanced Microsoft Excel skills.

Qualifications & Technical Skills

• Relevant experience in lease administration, finance, property, or related discipline.
• Strong systems and database management capability.
• Experience using lease management platforms or property systems is advantageous.
• High level of accuracy and attention to detail.

Why Join Us?

• Opportunity to work on a high-profile national property portfolio.
• Collaborative and supportive team environment.
• Career development and growth opportunities.
• Flexible working arrangements and exposure to complex lease management operations.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply.

Cushman & Wakefield promotes safety at all times.

INCO: "Cushman & Wakefield"

For additional information, visit www.cushmanwakefield.com

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries.

In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other.

Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture.