Lease Administrator

cw; Canberra; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Cushman & Wakefield is seeking a highly organised Lease Administrator to join our national team. Reporting to the Senior Lease Manager, you will maintain lease records, coordinate payments, support rent roll and funding processes, and ensure obligations are administered in line with contractual requirements.

You will work closely with Lease Managers and the Transaction Management team to maintain data integrity, meet financial deadlines, and support client reporting and budget management

Qualifications

• 2-3 years of experience in Finance or related role.
• Experience in Lease Administration or Property Administration is required.
• Experience in a corporate real estate environment is highly regarded.

Responsibilities

• Upload and maintain fully executed lease documents within relevant systems.
• Prepare and maintain lease obligation summaries.
• Update and manage lease records, document registers, insurance registers, and security deposit registers.
• Calculate and validate annual rent reviews, including CPI increases, and update lease management systems.
• Generate and review rent rolls, identifying and escalating discrepancies or exceptions.
• Prepare funding requests and supporting documentation.
• Coordinate recurring and non-recurring lease payments in accordance with lease agreements.
• Process purchase orders and payment workflows where required.
• Investigate and resolve landlord payment queries and discrepancies.
• Support reconciliation of outgoings and landlord charges.
• Review outstanding lease obligations and assist with lease close-out processes.
• Prepare and distribute portfolio reporting and lease administration registers.
• Maintain accurate lease data and documentation to support client reporting and compliance requirements.

Skills

Finance experience

Lease administration

Data management

Microsoft Excel

Communication skills

Tools

Lease management systems

Property management software

Job description

Job Title

Lease Administrator

Job Description Summary

We are seeking a highly organised and detail-oriented Lease Administrator to join our national team. Reporting to the Senior Lease Manager, you will provide accurate and timely administrative support across a diverse lease portfolio. This role is responsible for maintaining lease records, coordinating lease payments, supporting rent roll and funding processes, and ensuring lease obligations are administered in accordance with contractual and operational requirements. Working closely with Lease Managers and the Transaction Management team, you will play a key role in maintaining data integrity, meeting financial deadlines, and supporting ongoing client reporting and budget management activities.

Eligibility Requirements

• Australian Citizenship is mandatory.


• Candidates must either hold an active Security Clearance or be willing and eligible to undergo a Security Clearance process.


• Candidates must be based in, or willing to work from, Canberra, Sydney, Melbourne, Brisbane, or Perth.

Key Responsibilities

• Upload and maintain fully executed lease documents within relevant systems.


• Prepare and maintain lease obligation summaries.


• Update and manage lease records, document registers, insurance registers, and security deposit registers.


• Calculate and validate annual rent reviews, including CPI increases, and update lease management systems.


• Generate and review rent rolls, identifying and escalating discrepancies or exceptions.


• Prepare funding requests and supporting documentation.


• Coordinate recurring and non-recurring lease payments in accordance with lease agreements.


• Process purchase orders and payment workflows where required.


• Investigate and resolve landlord payment queries and discrepancies.


• Support reconciliation of outgoings and landlord charges.


• Review outstanding lease obligations and assist with lease close-out processes.


• Prepare and distribute portfolio reporting and lease administration registers.


• Maintain accurate lease data and documentation to support client reporting and compliance requirements.

About You

• Minimum 2-3 years' experience in Finance (Accounts Payable, Accounts Receivable, or related function).


• Previous experience in Lease Administration, Property Administration, Real Estate Operations, or Data Management.


• Experience working within a corporate real estate environment, multinational organisation, or property services provider is highly regarded.


• Strong attention to detail with the ability to manage large volumes of data accurately.


• Excellent organisational and time management skills.


• Ability to prioritise competing deadlines in a fast-paced environment.


• Strong analytical and problem-solving capabilities.


• Effective written and verbal communication skills.


• Intermediate to advanced Microsoft Excel skills.

Qualifications & Technical Skills

• Relevant experience in lease administration, finance, property, or related discipline.


• Strong systems and database management capability.


• Experience using lease management platforms or property systems is advantageous.


• High level of accuracy and attention to detail.

Why Join Us?

• Opportunity to work on a high-profile national property portfolio.


• Collaborative and supportive team environment.


• Career development and growth opportunities.


• Flexible working arrangements and exposure to complex lease management operations.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: "Cushman & Wakefield"