Lease Administrator

Forum Recruitment; City of Melbourne; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working arrangements

Work from home after induction

Job summary

Forum Recruitment is seeking a Lease Administrator to be the primary contact for clients regarding service delivery and to ensure that transactional processing teams meet agreed standards. The role also includes supporting both internal and external stakeholders and taking on tasks beyond the processing team.

You will liaise between Property Management teams and the processing centre, oversee activities for quality and timely delivery, and handle queries from Property Managers and processing

Qualifications

• Experience in property lease administration, ideally within a Commercial Real Estate Agency.
• Strong understanding of commercial leases, licences, and property documentation.
• Excellent customer service and stakeholder management skills.
• High attention to detail and the ability to manage multiple tasks simultaneously.

Responsibilities

• Act as the liaison between Property Management teams and the processing centre.
• Oversee transactional processing activities to ensure quality and timely service delivery.
• Address queries and action tasks from Property Managers and processing teams.
• Facilitate timely and accurate contractor payments, including invoice verification and vendor maintenance.
• Train clients and Property Managers on systems and processes and maintain user documentation.

Skills

Property lease administration

MRI (PMX) Knowledge

MS Office proficiency

Customer service

Stakeholder management

Attention to detail

Tools

MRI PMX

Job description

About the company

Forum Recruitment is proud to partner with a newly established organisation delivering integrated systems and accounting services to clients in the Commercial Property sector. The business is committed to providing proactive, high-quality service and believes that the strength of its team is key to achieving this goal.

About the role

As a Lease Administrator you will be the primary contact for clients regarding service delivery, ensuring that transactional processing teams meet agreed standards. You'll also take on tasks beyond the scope of the processing team, supporting both internal and external stakeholders.

Responsibilities

• Act as the liaison between Property Management teams and the processing centre.
• Oversee transactional processing activities to ensure quality and timely service delivery.
• Address queries and action tasks from Property Managers and processing teams.
• Facilitate timely and accurate contractor payments, including invoice verification and vendor maintenance.
• Train clients and Property Managers on systems and processes and maintain user documentation.

About you

To be successful in this role, you will have:

• Experience in property lease administration, ideally within a Commercial Real Estate Agency.
• Strong understanding of commercial leases, licences, and property documentation.
• Excellent customer service and stakeholder management skills.
• High attention to detail and the ability to manage multiple tasks simultaneously.
• Proficiency in MRI (PMX) Property Management System and MS Office.

What's in it for you?

Enjoy flexible working arrangements, including the ability to work from home following induction. You'll gain exposure to the real estate market and a deep understanding of Property Management operations. This is a chance to grow with a dynamic business and become an integral part of its future.