Property Administrator

Onefin Ops Pty Ltd; City of Brisbane; On-site; AUD 65,000 - 85,000; Full time

Job summary

Onefin Ops Pty Ltd is seeking a proactive Administrator to support a growing Retail and Commercial portfolio. You will partner with the Senior Commercial Property Manager, acting as the first contact for tenants and contractors while ensuring accuracy in all lease administration matters.

Based in Fortitude Valley, Brisbane, this role requires 3–5 years in property administration, strong communication, invoicing and budgeting experience, and meticulous attention to detail to keep records and

Qualifications

• 3–5 years of property administration experience
• Experience in commercial and retail assets
• Ability to multi-task and manage priorities
• Experience issuing invoices and reconciling accounts
• Understanding of retail and commercial leasing and RSLA legislation
• Strong written and verbal communication; professional under pressure
• Autonomous yet collaborative; attention to detail
• Familiarity with property management processes

Responsibilities

• Extract information from Leases, Deeds, Variations, Plans, Agreements for Lease, Terminations
• Complete new lease setups and issue communications to incoming tenants
• Create, maintain and update records in systems to ensure lease and property information is accurate
• Debt control – arrears – phone, email and set up automation of communications
• Budgets – assist with the preparation of annual budgets and monthly variance commentary
• Financial Administration - preparation and timely delivery of outgoings estimates and wash-ups to tenants
• Invoicing to internal business entities
• Communications to Tenants (Reviews, Notifications, Outgoings Estimates and Reconciliations)
• Auditing of Lease Terms and Lease Accounts
• Ensure all critical dates, lease obligations, incentives and terms are met as per lease requirements and maintain registers for tenant security deposits, bank guarantees and insurances

Skills

Lease administration

Invoicing

Accounts reconciliation

Budgeting

Debt control

Communication

Attention to detail

Team collaboration

Tools

Leasing software

Job description

Are you a property professional who enjoys the fast pace of commercial and retail assets? We are looking for a proactive Administrator to ensure the seamless operation of an expanding Retail and Commercial portfolio. You will partner closely with the Senior Commercial Property Manager, acting as the first point of contact for tenants and contractors while ensuring accuracy in all lease administration matters.

Key responsibilities

• Extract information from Leases, Deeds, Variations, Plans, Agreements for Lease, Terminations
• Complete new lease set ups in system and issue various communications to incoming tenant/s
• Create, maintain and update records in systems to ensure lease and property information is accurate
• Debt Control – arrears – phone, email and set up automation of communications
• Budgets – assist with the preparation of annual budgets and monthly variance commentary
• Financial Administration - preparation and timely delivery of outgoings estimates and wash-ups to tenants in compliance with their leases
• Invoicing to internal business entities
• Communications to Tenants (Reviews, Notifications, Outgoings Estimates and Reconciliations)
• Auditing of Lease Terms and Lease Accounts
• Ensure all critical dates, lease obligations, incentives and terms are met as per lease requirements and maintain registers for tenant security deposits, bank guarantees and insurances

About you

• Minimum of 3-5 years of experience in a property administration role
• Experience specifically in Commercial and Retail Assets is necessary
• Ability to multi-task and manage competing priorities
• Experience of issuing invoices and reconciling accounts
• Solid understanding of retail and commercial leasing, with working knowledge of RSLA legislation
• Excellent written and verbal communication skills and can remain positive and professional under pressure
• Autonomous enough to manage your own day but collaborative enough to support the wider team
• Meticulous in your work with strong attention to detail in all areas
• Strong knowledge of property management processes and ideally experience with Released software

About us

Build your career with a reputable property group with over $400m in assets under management and a $300m+ pipeline. Working from our newly transformed Fortitude Valley office at 360 St Paul's Terrace, you will enjoy the convenience of working 200mtrs from the Fortitude Valley Train Station Precinct and surrounding Cafes.