Lease Administrator

CBRE; City of Melbourne; On-site; AUD 40,000 - 65,000; Part time

Benefits offered by this job

Flexible part-time schedule

Job summary

CBRE in Melbourne is seeking a proactive Lease Administrator to join our Property Management team on a part-time basis (3 or 4 days per week). You'll help manage a portfolio of commercial leases, keep tenant records accurate and support lease compliance within a large Victorian Government property portfolio.

Working with a collaborative team, you'll handle invoicing, rent reviews, data integrity and stakeholder liaison, with a focus on accuracy, timely delivery and flexible work arrangements.

Qualifications

• Previous experience in lease administration, property administration or a similar role.
• Exposure to commercial leases, licences and property documentation (preferred).
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• Certificate IV in Real Estate Practice (or currently working towards completion).

Responsibilities

• Support the administration of a portfolio of commercial leases, ensuring lease and tenant records are accurate and up to date.
• Manage lease-related financial processes, including tenant billings, invoicing, outgoings recoveries, rent reviews and account reconciliations.
• Coordinate lease set-ups, incentives and tenancy information, liaising with internal and external stakeholders as required.
• Monitor lease compliance, maintain system data integrity and assist with arrears management.

Skills

Lease administration experience

Organisational skills

Lease documents exposure

Education

Certificate IV in Real Estate Practice

Tools

Microsoft 365

Job description

Support a major Victorian Government property portfolio
Flexible part-time opportunity - collaborative team
Melbourne | Land of the Wurundjeri people

We have an exciting opportunity for a proactive and detail-oriented Lease Administrator to join our highly regarded Property Management team on a part-time basis (3 or 4 days per week).

Working within a supportive and collaborative environment, you'll play a key role in maintaining lease and tenant information, ensuring lease compliance, and supporting the administration of a large and complex Victorian Government property portfolio.

This position offers flexibility, variety, and the opportunity to work alongside experienced property professionals.

About the Role

• Support the administration of a portfolio of commercial leases, ensuring lease and tenant records are accurate and up to date.
• Manage lease-related financial processes, including tenant billings, invoicing, outgoings recoveries, rent reviews and account reconciliations.
• Coordinate lease set-ups, incentives and tenancy information, liaising with internal and external stakeholders as required.
• Monitor lease compliance, maintain system data integrity and assist with arrears management.

About You

• Previous experience in lease administration, property administration or a similar role
• Exposure to commercial leases, licences and property documentation (preferred)
• Strong organisational skills with the ability to manage competing priorities and meet deadlines
• Proficient in the M365 software package
• Exceptional attention to detail and a commitment to accuracy
• Certificate IV in Real Estate Practice (or currently working towards completion)

What's in it for you?

• Flexible 4-day per week arrangement to support work-life balance
• Opportunity to work on a significant Victorian Government portfolio
• Supportive team environment with experienced leaders and colleagues
• Career development and ongoing learning opportunities within a leading property business

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service, and excellence - and we value the diverse perspectives, backgrounds, and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.