Lease Administration Specialist - Store Operations

Colonial Group; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Colonial Group is seeking a Lease Administrator to join the Property & Leasing team in Melbourne. You will coordinate lease documentation post-agreement, monitor execution, and maintain lease terms for the life of each lease.

Reporting to the Head of Lease Administration, you will liaise daily with landlords and the operations team, manage Lease Eagle databases, and support negotiations with external lawyers where needed.

Qualifications

• Strong written and verbal communication abilities.
• Experience implementing processes improvements in lease administration.
• Excellent time management with ability to multitask and meet deadlines.
• Proficient in Microsoft Office; Excel expertise is a plus.
• Ability to build strong, effective relationships with internal teams and landlords.

Responsibilities

• Announce new stores and relocations to the Business.
• Set up new stores on Lease Eagle from new store sheet, including charges and clauses.
• Monitor and track leases to execution and update Lease Eagle database.
• Set up and maintain property databases including Lease Eagle, files, leases, spreadsheets and Smartsheet.
• Run handover reports and review weekly with Store Development Team.
• Assist Head of Lease Administration and external lawyer with lease negotiation and finalisation.
• Coordinate execution for storage licence agreements and maintain audit register.
• Liaise with Operations to ensure shopfitter and landlord defects are completed and payment conditions met.
• Arrange insurance certificates for new stores with insurer.
• Attend new store opening meetings and take minutes for the property team.

Skills

Communication

Time management

MS Office

Excel

Relationship building

Make It Happen attitude

Tools

Lease Eagle

Job description

Colonial Group is seeking a Lease Administrator to join the Property & Leasing team in Melbourne. You will coordinate lease documentation post-agreement, monitor execution, and maintain lease terms for the life of each lease.

Reporting to the Head of Lease Administration, you will liaise daily with landlords and the operations team, manage Lease Eagle databases, and support negotiations with external lawyers where needed.