Senior Lease Administrator – 9‑Month FTC, Retail Portfolio

Commonry Pty; Melbourne; On-site; AUD 75,000 - 105,000; Full time

Benefits offered by this job

Generous employee discounts across all

Health and Wellness program

Brandbank Day – extra leave

Bring your dog to work

Sample Sales access to product samples

Pantry Perks – free breakfast

End-of-Trip facilities

Job summary

Brandbank Group is seeking a Senior Lease Administrator to join our property team in Melbourne. You will support the management of the property portfolio, handle renewals and terminations, review lease documentation, and assist negotiations with the General Manager - Property.

The role requires 5+ years in lease administration or related property experience, strong knowledge of the Australian Retail Leases Act, and advanced Excel abilities. On-site, 5 days a week at our St Kilda Road offices.

Qualifications

• 5+ years in a lease administration or property role
• Australian Retail Leases Act knowledge is essential
• Intermediate/advanced Excel skills are essential
• Experience with Lease management systems (Lease Eagle or ProLease) is desirable
• Strong organisational skills and attention to detail
• Excellent stakeholder management and communication skills

Responsibilities

• Manage and support the Group's property portfolio including new leases, renewals, assignments and terminations
• Review lease offers and documentation to ensure alignment with commercial terms
• Assist with lease negotiations alongside the General Manager - Property
• Provide advice on leasing matters to internal stakeholders
• Coordinate with legal teams on lease documentation and negotiations
• Prepare feasibility analyses for property transactions and support Board submissions
• Produce monthly portfolio performance reporting
• Coordinate rent, outgoings, incentives interpretations with Finance
• Maintain and track lease documentation and databases
• On-site role based at St Kilda Road offices, 5 days per week

Skills

Lease administration

Excel proficiency

Stakeholder management

Attention to detail

Communication skills

Tools

Lease Eagle

ProLease

Job description

We're currently seeking a Senior Lease Administrator to join Brandbank. Supporting the General Manager - Property, this role plays a key part in managing the property portfolio.

You'll ensure lease data integrity, support leasing transactions, and help drive effective portfolio management across a dynamic and growing retail environment.

Please note: this is a fixed term contract of 9 months

THE ROLE:

• Support the management of the Group's property portfolio including new leases, renewals, assignments and terminations
• Review lease offers and documentation, ensuring alignment with agreed commercial terms
• Assist with lease negotiations alongside the General Manager - Property
• Provide advice and recommendations on leasing matters to internal stakeholders
• Coordinate with legal teams and external solicitors on lease documentation and negotiations
• Prepare feasibility analysis for property transactions and support Board submissions
• Partner with Finance to ensure accurate interpretation of lease obligations (rent, outgoings, incentives)
• Assist in rental payment approvals and reconciliation processes
• Maintain and oversee the Property database, ensuring all lease records are accurate and up to date
• Coordinate execution and tracking of lease documentation through to completion
• On-site role 5-days per week, based in our St Kilda Road offices

We're currently seeking a Senior Lease Administrator to join Brandbank. Supporting the General Manager - Property, this role plays a key part in managing the property portfolio.

You'll ensure lease data integrity, support leasing transactions, and help drive effective portfolio management across a dynamic and growing retail environment.

Please note: this is a fixed term contract of 9 months

THE ROLE:

• Support the management of the Group's property portfolio including new leases, renewals, assignments and terminations
• Review lease offers and documentation, ensuring alignment with agreed commercial terms
• Assist with lease negotiations alongside the General Manager - Property
• Provide advice and recommendations on leasing matters to internal stakeholders
• Coordinate with legal teams and external solicitors on lease documentation and negotiations
• Prepare feasibility analysis for property transactions and support Board submissions
• Produce monthly reporting on portfolio performance
• Partner with Finance to ensure accurate interpretation of lease obligations (rent, outgoings, incentives)
• Assist in rental payment approvals and reconciliation processes
• Maintain and oversee the Property database, ensuring all lease records are accurate and up to date
• Coordinate execution and tracking of lease documentation through to completion
• On-site role 5-days per week, based in our St Kilda Road offices

THE IDEAL CANDIDATE:

• Minimum 5+ years' experience in a lease administration or property role (Retail leasing experience highly regarded
• Strong understanding of the Australian Retail Leases Act (essential)
• Intermediate to advanced Microsoft Excel skills (essential)
• Exposure to lease management systems such as Lease Eagle or ProLease (desirable)
• Strong understanding of lease documentation and property processes
• Advanced organisational skills with high attention to detail
• Strong stakeholder management and communication skills
• Ability to work in a fast-paced environment and manage competing priorities

WHY JOIN THE BRANDBANK GROUP TEAM?

• Generous discounts across all Brandbank Brands!
• Opportunity to work for a uniquely Australian Retail Group with a global vision
• Supportive team culture and environment
• Employee Referral Program - be rewarded for referring great new people to our team
• Health and Wellness initiatives with access to Employee Assistance Program
• Brandbank Day - An additional day's leave to use however you like - whether it's for life admin, cultural celebrations, or simply recharging.
• You & Your Mate - Yes, we mean your dog! Bring your furry friend to work and make your day that little bit brighter.
• Sample Sales - Exclusive access to product samples at great prices - a fun and exciting benefit for anyone who loves our brands.
• Pantry Perks - Free breakfast and snacks available on-site for a quick pick-me-up.
• End-of-Trip Facilities - Including bike stands, showers, towel service, and ironing boards for those commuting in active ways.

ABOUT BRANDBANK GROUP:
Brandbank was founded on bold creative thinking. We exist to ensure that the entire experience of a brand is brilliantly designed and beautifully connected, and the customer is at the heart of everything we do. Our growing business is built on a house of carefully curated brands, each chosen for a specific reason to deliver rich connections to our customers. Brandbank Group consists of Seed Heritage, Unison, allkinds, Commonry & kikki.K.

To learn more and see all job listings, visit: https://www.brandbankgroup.com.au/our-talent/join-our-team


Please note: Brandbank Group is not currently seeking support from recruitment agencies for this role and will not accept any unsolicited candidate profiles or associated fees. We encourage interested applicants to apply directly if they would like to be considered for this opportunity.

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