Learning & Capability Administrator

WorkSafe Victoria; Geelong; Hybrid; AUD 68,000 - 84,000; Full time

Job summary

WorkSafe Victoria is seeking a Learning and Capability Administrator to join the Learning & Capability team in Geelong on a 12-month fixed-term contract. The role blends administration, project coordination and stakeholder engagement to support learning initiatives across the organisation.

You will manage learning records, assist with training schedules and reporting, and contribute to the design and evaluation of learning programs.

Qualifications

• Experience providing administration or coordination support in a busy environment.
• Strong proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• Experience coordinating communications, activities or projects involving multiple stakeholders.
• Proven ability to organise work effectively, manage competing priorities and meet deadlines.
• Strong written and verbal communication skills with excellent attention to detail.
• Ability to build positive working relationships and contribute to a collaborative team environment.
• Certificate IV in Business, Business Administration, Training & Assessment or a related discipline.
• Experience working within learning, capability, organisational development or human resources functions.
• Exposure to Learning Management Systems (LMS) and learning administration processes.
• Commitment to ongoing professional development and learning.

Responsibilities

• Provide administrative and project support to the Learning & Capability team across a range of learning initiatives.
• Assist with coordinating training schedules, workshops, learning environments and stakeholder forums.
• Manage learning records, learner data and program administration within learning platforms.
• Prepare reports, dashboards, presentations, meeting agendas and minutes.
• Draft and distribute learning communications, intranet content and organisation-wide updates.
• Support the development, review and evaluation of learning programs, resources and feedback processes.

Skills

Administration

Project coordination

Stakeholder engagement

Communication

Attention to detail

Time management

Education

Certificate IV in Business/Business Administration/Training & Assessment

Tools

Microsoft Word

Microsoft Excel

Outlook

LMS

Job description

Learning and Capability Administrator

• $75,954 per annum + 12% superannuation
• Full time / 12 months fixed term opportunity
• Wadawurrung/Geelong based role (hybrid work from home – 3 days a week in office)

About the opportunity

At WorkSafe Victoria, we are committed to reducing workplace harm and improving outcomes for injured workers. Our Learning & Organisational Development team plays a critical role in building the capability of our people, ensuring they have the skills, knowledge and tools needed to deliver meaningful outcomes for the Victorian community. This role sits within the Learning & Capability team, supporting the delivery of learning initiatives that help create a safer and healthier Victoria.

As a Learning & Capability Administrator, you'll be at the centre of delivering engaging learning experiences across the organisation. This is an exciting opportunity to combine project coordination, stakeholder engagement and administration while gaining exposure to learning design, training delivery and capability development initiatives. If you're someone who enjoys working in a fast-paced environment, building strong relationships and keeping things running smoothly, you'll thrive in this role.

What you’ll do

• Provide administrative and project support to the Learning & Capability team across a range of learning initiatives.
• Assist with coordinating training schedules, workshops, learning environments and stakeholder forums.
• Manage learning records, learner data and program administration within learning platforms.
• Prepare reports, dashboards, presentations, meeting agendas and minutes.
• Draft and distribute learning communications, intranet content and organisation-wide updates.
• Support the development, review and evaluation of learning programs, resources and feedback processes

Please ensure you review the Position Description here for additional information on accountabilities for this role.

About you

You're a highly organised and proactive administrator who enjoys supporting projects and working collaboratively with a broad range of stakeholders. You have a customer-focused approach and take pride in delivering accurate, high-quality work. With excellent communication skills and strong attention to detail, you're able to manage competing priorities while maintaining a positive and solutions-focused mindset.

Additionally, you will possess the following skills and experience

• Demonstrated experience providing administration or coordination support in a busy environment.
• Strong proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• Experience coordinating communications, activities or projects involving multiple stakeholders.
• Proven ability to organise work effectively, manage competing priorities and meet deadlines.
• Strong written and verbal communication skills with excellent attention to detail.
• Ability to build positive working relationships and contribute to a collaborative team environment.

Qualifications - Desirable

• Certificate IV in Business, Business Administration, Training & Assessment or a related discipline.
• Experience working within learning, capability, organisational development or human resources functions.
• Exposure to Learning Management Systems (LMS) and learning administration processes.
• Commitment to ongoing professional development and learning

Working with us

At WorkSafe, our goal is for every employee to feel connected, safe, and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community.

We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds, and individuals of all sexualities and genders.

What’s next?

Applications close 11:00pm Wednesday 23 Sep 2026.

Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.

Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.

Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.

To ensure a fair and open recruitment process, we request that you complete your written application and any online interviews without the use of AI tools. We want to understand your professional skills, experience and capabilities. We acknowledge that candidates may choose to use AI as part of background research.

For further enquiries please contact Talent Acquisition Specialist Sarin Khan via email [e-mail]