Learning & Capability Admin Specialist

Department of Justice and Community Safety VIC; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

The Department of Justice and Community Safety VIC in Melbourne is seeking an Administration Officer for Learning and Capability within Youth Justice. The role supports the Custodial Learning and Development Team, coordinating day-to-day administrative tasks and ensuring efficient operations across the program.

You will manage data entry, reporting, onboarding, and resource coordination, working with internal and external stakeholders to keep training programs running smoothly.

Qualifications

• Experience with LMS, Oracle, and databases in learning and development admin.
• Proficiency in Microsoft Word, PowerPoint, and Excel.
• Experience providing admin support in sensitive or complex settings.

Responsibilities

• Coordinate day-to-day admin tasks to support YJ Custodial Learning and Development.
• Assist with data entry and reporting for YJ L&D teams.
• Liaise with internal/external stakeholders including training participants and suppliers.
• Support the annual training calendar and onboarding of new custodial staff.
• Organise learning materials and resources for training programs.
• Maintain standard reporting across Youth Justice Custodial Services.
• Assist with booking venues, invitations, and resources for training sessions.
• Maintain admin systems and document tracking using TRIM and NEXUS.

Skills

LMS/Oracle/Databases

MS Office (Word/PowerPoint/Excel)

Administrative support experience

Tools

TRIM

NEXUS

Job description

The Department of Justice and Community Safety VIC in Melbourne is seeking an Administration Officer for Learning and Capability within Youth Justice. The role supports the Custodial Learning and Development Team, coordinating day-to-day administrative tasks and ensuring efficient operations across the program.

You will manage data entry, reporting, onboarding, and resource coordination, working with internal and external stakeholders to keep training programs running smoothly.