Administration Officer - Learning and Capability

Department of Justice and Community Safety, Victoria; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Benefits offered by this job

Job stability

Great leave entitlements

Employee Assistance Program

Salary sacrificing options

Job summary

Department of Justice and Community Safety, Victoria's Youth Justice unit seeks an ongoing full-time Administrative Officer to support the Custodial Learning and Development Team in Melbourne. The role coordinates daily admin, manages data entry and reporting, and assists with the accredited training program for youth justice staff.

Based in Melbourne with travel across the state, you will maintain training calendars, onboard new custodial staff, organise learning materials, and support venue

Qualifications

• Experience in administrative functions of a learning and development system including the use of LMS, Oracle, and data bases.
• Proficiency in the use of Microsoft Office, with well-developed skills utilising Word, Power Point, and Excel.
• Experience in providing administrative office support, ideally within a sensitive and/or complex setting.
• A current Victorian driver's licence

Responsibilities

• Coordinate the day-to-day administrative requirements and tasks to support the effective operations of the YJ Custodial Learning and Development Team, including administrative functions that relate to the accredited training program.
• Support YJ Community and YJ Central L&D Teams in providing administrative functions such as data entry and reporting
• Liaise with and maintain effective and professional communication channels with a range of internal and external stakeholders including training participants, suppliers, or other teams.
• Support the implementation of the annual training calendar for YJ L&D and communicate to key stakeholders
• Organise and administrate the on boarding of new YJ custodial staff which includes equipment provision, systems accesses and other system supports
• Organise and coordinate available learning materials and relevant resources to support training programs and daily delivery schedules
• Maintain standard reporting functions on all training across Youth Justice Custodial Services, including routine and on demand customised reports
• Support the organisation of training sessions including booking of venues, staff invitations, guest speakers, and preparation of resources (such as setting up training rooms).
• Maintain efficient administration systems and processes including document tracking and control, use of TRIM and NEXUS and proactively creating and implementing new systems to streamline processes as required.]
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• JOB SUMMARY COMMENT

Skills

Administrative experience

LMS experience

Microsoft Office

Driver's license

Tools

LMS

Oracle

Databases

Job description

About This Role

• Great opportunity to join Youth Justice on an ongoing basis in Melbourne.
• Coordinate the day-to-day administrative requirements and tasks to support the effective operations of the YJ Custodial Learning and Development Team
• Contribute to improving the outcomes of young people's futures.

The Department of Justice and Community Safety (Youth Justice) is responsible for the statutory supervision of young people in the criminal justice system in Victoria focusing on prevention, diversion, and early intervention as the most effective and fiscally responsible ways of reducing youth crime. Youth Justice is committed to the demonstration of the Victorian Public Sector values. The values are: responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

Youth justice custodial precincts accommodate young people aged 12-18 years who have been remanded or sentenced by the Criminal Division of the Children's Court, and some 18-21 year olds sentenced by Adult Courts to youth justice.

Operational Policy and Workforce deliver strategic and operational support to Youth Justice frontline custodial and community workforces across reform, policy implementation, staff capability, compliance, and workforce support.

This work helps promote consistent practice, legislative compliance, and effective service delivery.

The Opportunity

• Ongoing, full time position based in Werribee, but with travel to different locations across the state may be required
• VPS 3 role: $81,496 - $98,955 per year plus superannuation.
• Coordinate the day-to-day administrative requirements and tasks to support the effective operations of the YJ Custodial Learning and Development Team, including administrative functions that relate to the accredited training program.
• Support YJ Community and YJ Central L&D Teams in providing administrative functions such as data entry and reporting
• Liaise with and maintain effective and professional communication channels with a range of internal and external stakeholders including training participants, suppliers, or other teams.
• Support the implementation of the annual training calendar for YJ L&D and communicate to key stakeholders
• Organise and administrate the on boarding of new YJ custodial staff which includes equipment provision, systems accesses and other system supports
• Organise and coordinate available learning materials and relevant resources to support training programs and daily delivery schedules
• Maintain standard reporting functions on all training across Youth Justice Custodial Services, including routine and on demand customised reports
• Support the organisation of training sessions including booking of venues, staff invitations, guest speakers, and preparation of resources (such as setting up training rooms).
• Maintain efficient administration systems and processes including document tracking and control, use of TRIM and NEXUS and proactively creating and implementing new systems to streamline processes as required.

To Be Successful In This Role You Will Have

• Experience in administrative functions of a learning and development system including the use of LMS, Oracle, and data bases
• Proficiency in the use of Microsoft Office, with well-developed skills utilising Word, Power Point, and Excel
• Experience in providing administrative office support, ideally within a sensitive and/or complex setting.
• A current Victorian driver's licence

You will be required to obtain a Working with Children Check, which you will need to maintain for the period of employment.

To learn more about the type of skills you will need to thrive in this role, please read the position description.

If you have any queries, please contact David Ball on 0475 047 044 or [e-mail]

What's in it for you?

• Job stability - position as a member of the Victorian Public Service (VPS).
• A fair salary- enjoy great work conditions and salary sacrificing options.
• Transparent performance framework- approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
• Generous leave entitlements- provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave.
• Employee Assistance Program support - you are encouraged to use this short-term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning.

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.

Applicants are welcome to utilise support from the Aboriginal Recruitment Team throughout the recruitment process. Aboriginal candidates are encouraged to contact [e-mail] if they would like cultural support and guidance through the application process.

For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made

We want to make sure all Victorians feel represented by the department's work. One of the ways we do this is by recruiting a diverse workforce - we welcome people of any gender, age, religion, sexual orientation, disability and cultural background. We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector.

We're proud of our individual differences. We're proud of the many languages we speak and the stories we can share with each other. We hope you will share your story too.

Important Information

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.