Administration Officer - Learning and Capability

State of Victoria; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Benefits offered by this job

Job stability

Leave entitlements

Employee Assistance Program

Job summary

State of Victoria invites applications for an ongoing full‑time role based in Melbourne (Werribee site) with travel across the state. The VPS 3 level offers a salary range of $81,496 to $98,955 per year plus superannuation, with stable employment in the public service.

Key duties include coordinating training administration, supporting LMS data and reporting, and onboarding custodial staff while liaising with multiple stakeholders.

Qualifications

• Experience in administrative functions of a learning and development system including the use of LMS, Oracle, and databases.
• Proficiency in Microsoft Office, with well-developed skills in Word, PowerPoint and Excel.
• Experience providing administrative office support in sensitive and/or complex settings.
• A current Victorian driver's licence.
• Working with Children Check required and to be maintained for the period of employment.

Responsibilities

• Coordinate day-to-day administrative requirements to support the YJ Custodial Learning and Development Team.
• Support data entry and reporting for training programs and calendars.
• Liaise with internal and external stakeholders including training participants and suppliers.
• Organise onboarding for new custodial staff, including equipment, access, and system support.
• Maintain reporting functions on training and assist with venue bookings and resources.

Skills

LMS

Oracle

Excel

Data entry

Stakeholder communication

Tools

TRIM

NEXUS

Microsoft Office

Job description

Great opportunity to join Youth Justice on an ongoing basis in Melbourne.

Ongoing, full time position based in Werribee, but with travel to different locations across the state may be required.

VPS 3 role: $81,496 - $98,955 per year plus superannuation.

Key Responsibilities

• Coordinate the day-to‑day administrative requirements and tasks to support the effective operations of the YJ Custodial Learning and Development Team, including administrative functions that relate to the accredited training program.
• Support YJ Community and YJ Central L&D Teams in providing administrative functions such as data entry and reporting.
• Liaise with and maintain effective and professional communication channels with a range of internal and external stakeholders including training participants, suppliers, or other teams.
• Support the implementation of the annual training calendar for YJ L&D and communicate to key stakeholders.
• Organise and administrate the on boarding of new YJ custodial staff which includes equipment provision, systems accesses and other system supports.
• Organise and coordinate available learning materials and relevant resources to support training programs and daily delivery schedules.
• Maintain standard reporting functions on all training across Youth Justice Custodial Services, including routine and on‑demand customised reports.
• Support the organisation of training sessions including booking of venues, staff invitations, guest speakers, and preparation of resources (such as setting up training rooms).
• Maintain efficient administration systems and processes including document tracking and control, use of TRIM and NEXUS and proactively create and implement new systems to streamline processes as required.

Qualifications

• Experience in administrative functions of a learning and development system including the use of LMS, Oracle, and data bases.
• Proficiency in the use of Microsoft Office, with well‑developed skills utilising Word, Power Point, and Excel.
• Experience in providing administrative office support, ideally within a sensitive and/or complex setting.
• A current Victorian driver's licence.
• You will be required to obtain a Working with Children Check, which you will need to maintain for the period of employment.

Benefits

• Job stability - position as a member of the Victorian Public Service (VPS).
• A fair salary - enjoy great work conditions and salary sacrificing options.
• Transparent performance framework - approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
• Generous leave entitlements - provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave.
• Employee Assistance Program support - you are encouraged to use this short‑term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning.

You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government, a recognised top employer of choice nationally. All our staff work to the vision of a safe, just, innovative and thriving Victoria.

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply. Applicants are welcome to utilise support from the Aboriginal Recruitment Team throughout the recruitment process. Aboriginal candidates are encouraged to contact [e-mail] if they would like cultural support and guidance through the application process. For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made.

We want to make sure all Victorians feel represented by the department's work. One of the ways we do this is by recruiting a diverse workforce - we welcome people of any gender, age, religion, sexual orientation, disability and cultural background. We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector. We’re proud of our individual differences. We’re proud of the many languages we speak and the stories we can share with each other. We hope you will share your story too.

If you have any queries, please contact David Ball on 0475 047 044 or [e-mail].

Applications close 11.59pm, Tuesday 29th September 2026.

CHILD SAFE STATEMENT OF COMMITMENT

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.