L&D Administrative Assistant (Fixed-Term)

State Government of Victoria, Australia; Shire of Baw Baw; On-site; AUD 3,444,000 - 4,408,000; Part time

Benefits offered by this job

Flexible working arrangements

Access to employee assistance program

Salary packaging

Free Parking

Job summary

West Gippsland Healthcare Group is seeking an Administrative Assistant on a fixed-term, part-time basis to backfill parental leave in the Learning and Development Unit. You will support the Learning and Development Manager, coordinate training events, manage education records, and prepare reports and materials for stakeholders across the organisation.

Your role involves high-level administrative tasks, data entry in LMS, and collaboration with internal departments, universities and providers to

Qualifications

• Previous experience in an administration role.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint.

Responsibilities

• Providing high-level administrative support to the Learning and Development Manager and team.
• Coordinating training events, workshops, education programs and course bookings.
• Maintaining education records and managing data entry within learning management systems.
• Preparing reports, correspondence, agendas, minutes and educational materials.
• Acting as a key contact point for internal and external stakeholders.
• Coordinating meeting schedules, venue bookings, catering and resources.
• Assisting with grant submissions, service planning and education-related projects.
• Liaising with internal departments, universities, education providers and external partners.
• Supporting financial administration, including invoices, purchase orders and training payments.

Skills

Organisational skills

Communication skills

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

West Gippsland Healthcare Group is seeking an Administrative Assistant on a fixed-term, part-time basis to backfill parental leave in the Learning and Development Unit. You will support the Learning and Development Manager, coordinate training events, manage education records, and prepare reports and materials for stakeholders across the organisation.

Your role involves high-level administrative tasks, data entry in LMS, and collaboration with internal departments, universities and providers to