Junior Administration Assistant

Apiary Financial; City of Brisbane; On-site; AUD 40,000 - 50,000; Full time

Job summary

Apiary Financial in Australia is hiring a friendly Junior Administration Assistant to join our team and learn the foundations of a rewarding career in administration.

You may be a recent school leaver or returning to work. No previous office experience is required—what matters is a positive attitude, reliability, and a willingness to learn. We provide training and ongoing support to build your confidence and skills.

Qualifications

• Positive, can-do attitude to help with tasks large and small.
• Friendly and respectful communication with clients and colleagues.
• Detail-oriented and pride in work.
• Willing to learn established processes and systems.

Responsibilities

• Reception: answer calls, greet clients professionally, offer refreshments.
• General office support: mail, filing, archiving, photocopying, scanning, data entry.
• Client service: assist with general inquiries and direct requests to the right team.
• Office supplies: monitor and restock stationery and equipment.
• Tax lodgements: learn lodgement of tax returns using Xero Practice Manager.
• Company secretarial support: assist with ASIC compliance.
• Workflow and client records: support with job workflow and maintaining records.
• Events and travel: assist with travel, team functions and catering when required.
• Office presentation: keep kitchen, reception and meeting rooms tidy and welcoming.
• Team support: help with a variety of office tasks.

Skills

Positive attitude

Reliability

Communication

Time management

Tools

Microsoft Office

Job description

At Apiary Financial, we believe that great achievements are rarely made alone. That's why we live by the philosophy that we areStronger Together. We partner with our clients to build financial strength across their business, their life, and their future.

This collaborative mindset extends to our team as well. Just like the bees in an apiary, who work in harmony toward a common goal, our team of Chartered Accountants and Financial Planners unite their expertise to offer valuable services that help our clients grow their businesses, create wealth, and secure a financially successful future.

Our office is designed with productivity and comfort in mind, featuring modern layouts and electronic sit/stand desks, each equipped with three monitors. We prioritize a supportive and inclusive culture, where open communication is encouraged—our Principals maintain an open-door policy and we hold regular social events. Plus, our staff enjoys the opportunity to unwind with games like chess and cards in the lunchroom.

At Apiary Financial, we work hard, but we also enjoy the journey together. Join a team where collaboration and success go hand in hand.

THE OPPORTUNITY

Are you looking for your first opportunity to step into a professional office environment? We are seeking a friendly, motivated Junior Administration Assistant to join our team and learn the foundations of a rewarding career in administration.

You may be a recent school leaver, returning to the workforce, or simply looking to begin a new career in a corporate setting. Previous office experience is not required - what matters most is a positive attitude, reliability, a willingness to learn and the motivation to do well. We will provide training, guidance and support as you build your confidence and skills.

ABOUT THE ROLE

Reporting to the Administration Manager and working alongside our experienced administration team, you will be supported to learn a broad range of office and client-service tasks, including:

• Reception Support: Answer phone calls, greet clients warmly and professionally, and offer refreshments to visitors.
• General Office Support: Assist with mail, filing, archiving, photocopying, scanning, data entry and general errands.
• Client Service: Help with general client enquiries and direct requests to the appropriate team member.
• Office Supplies: Assist with monitoring and restocking stationery, kitchen supplies and office equipment.
• ATO Correspondence: With training and supervision, assist with correspondence relating to income tax, PAYG and GST matters.
• Tax Lodgements: Learn to manage the lodgement of tax returns using Xero Practice Manager.
• Company Secretarial Support: Learn to assist with ASIC compliance and company secretarial administration.
• Workflow & Client Records: Support the Senior Administrator and Accountants with job workflow and maintaining accurate client records.
• Events & Travel: Assist with travel arrangements, team functions, training events and catering when required.
• Office Presentation: Help keep the kitchen, reception and meeting rooms tidy, stocked and welcoming.
• Team Support: Pitch in with a variety of tasks that help the office run smoothly.

This is an ideal opportunity to get your foot in the door of a professional corporate environment. You will gain practical experience across reception, administration, client service and the day-to-day operations of an accounting and financial planning firm, with support from an experienced team.

ABOUT YOU

You bring a positive, can-do attitude and are happy to help with tasks both big and small.

You are friendly, respectful and comfortable communicating with clients and colleagues.

You take pride in your work and make an effort to get the details right.

You are keen to learn, ask questions, accept feedback and improve.

You are reliable, punctual and follow through on what you say you will do.

You can follow instructions and are willing to learn established processes and systems.

You are organised and willing to develop your time-management skills.

You have basic computer confidence and are willing to learn Microsoft Office and our other software.

Any previous work, volunteering, school or extracurricular experience that demonstrates responsibility and teamwork will be valued, but is not essential.