IP Litigation Executive Assistant – Flexible Legal Admin

Gilbert + Tobin; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Up to 26 weeks’ paid parental leave

Additional annual leave

Subsidised café and gym membership

End-of-trip facilities

Exclusive retail discounts

Social events and more benefits

Job summary

Gilbert + Tobin is seeking an organised Executive Assistant to support the IP group on a permanent basis in Sydney. You will back one partner and a team of lawyers across IP Litigation, managing diaries, filings and client communications in a fast-paced environment.

Ideal candidates bring 2+ years as a Legal Secretary or EA, strong attention to detail, excellent communication, and a proactive, energetic approach. Competitive remuneration and a supportive culture await.

Qualifications

• Two or more years’ experience as a Legal Secretary or Executive Assistant, ideally within litigation and/or IP.
• Excellent attention to detail and a strong focus on quality.
• Strong organisational skills and ability to meet strict deadlines.
• Excellent communication and interpersonal skills.
• A proactive, energetic and self-motivated approach.

Responsibilities

• Diary and inbox management.
• Monthly billing, accounts reporting and financial management.
• Assisting with court processes and filings.
• Document and file management across multiple matters.
• Liaising with clients, government bodies and external stakeholders.
• Managing e-filing and other regulatory processes.
• Coordinating travel, including flights and accommodation.
• Providing general administrative and ad hoc support as required.

Skills

Diary and inbox management

Billing and financial management

Liaison with clients and externalStake

Attention to detail

Organisational skills

Job description

Gilbert + Tobin is seeking an organised Executive Assistant to support the IP group on a permanent basis in Sydney. You will back one partner and a team of lawyers across IP Litigation, managing diaries, filings and client communications in a fast-paced environment.

Ideal candidates bring 2+ years as a Legal Secretary or EA, strong attention to detail, excellent communication, and a proactive, energetic approach. Competitive remuneration and a supportive culture await.