Investor Registry Associate

Remara Services Pty Ltd; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

Remara is an Australian-based asset manager delivering private market solutions to clients across the capital stack. The Registry Associate will support day-to-day investor registry operations for Remara-managed funds, ensuring accurate records and compliant processing.

In this role you will handle onboarding, AML/KYC checks, transaction processing, distributions and client servicing, partnering with trustees, platforms and internal teams to uphold service standards and investor confidence.

Qualifications

• Experience in managed funds or registry operations.
• Knowledge of AML/KYC requirements.
• Strong written and verbal communication.
• Excel proficiency.

Responsibilities

• Process investor applications and maintain registry records.
• Perform AML/KYC checks and verify documentation.
• Process transactions: applications, redemptions, transfers.
• Support distributions, unit pricing, and investor reporting.
• Assist with system testing and process improvements.

Skills

Attention to detail

Communication

Prioritization

Excel

Education

Accounting, Finance, Commerce or related discipline

Tools

Registry systems

Fund accounting software

Job description

Remara is an Australian-based alternative asset manager with over $3 Billion in assets under management, specialising in credit, real estate, and tactical opportunities. The firm focuses on buying, building, and partnering for the long‑term ownership of businesses that generate assets designed to meet investors' needs across the capital stack.

With a strong emphasis on co‑investment, transparency, and diversification, Remara invests alongside its clients to ensure alignment of interests. The firm operates across complementary businesses, including capital raising, private lending, and alternative asset management, offering tailored investment opportunities to suit a variety of financial goals and risk profiles.

Remara’s strategy combines innovation and discipline to deliver consistent, high‑quality outcomes for investors, positioning itself as a trusted partner in navigating the complexities of private asset markets.

Job Purpose

The Registry Associate is responsible for the day‑to‑day administration of investor registry services across Remara‑managed funds. The role supports accurate investor transaction processing, maintenance of investor records, AML/KYC compliance, distribution processing, client servicing, and trustee or responsible entity liaison. The position acts as an operational link between investors, advisers, responsible entities, trustees, fund administrators, and internal Remara teams

Investor Onboarding & Registry Administration

• Process new investor applications and account maintenance requests.
• Review application forms and supporting documentation for completeness and accuracy.
• Maintain accurate investor records within registry systems.
• Create and maintain investor accounts and holdings.
• Process changes to investor details, bank accounts, tax information, and authorised signatories.
• Manage investor correspondence and document retention.

AML/KYC & Compliance

• Perform AML/CTF customer identification and verification checks.
• Review and assess KYC documentation for individuals, companies, trusts, partnerships and SMSFs.
• Escalate complex compliance matters where required.
• Assist with Target Market Determination, FATCA and CRS requirements.
• Support periodic KYC reviews and remediation activities.
• Maintain compliance records and audit trails.

Transaction Processing

• Process applications, redemptions, switches and transfers.
• Validate transaction instructions and supporting documentation.
• Ensure transactions are processed within agreed service standards.
• Perform reconciliations relating to investor transactions and holdings.
• Coordinate transaction settlements with trustees and administrators.

Distributions & Unit Registry Management

• Assist with unit pricing administration and unit class maintenance.
• Process investor distribution payments.
• Support distribution and performance calculation activities.
• Assist with end‑of‑month and end‑of‑year registry processes.
• Work with external administrators and service providers to resolve discrepancies.
• Respond to investor, adviser and platform enquiries.
• Provide accurate information regarding investor accounts and transaction status.
• Assist with client reporting requests.
• Maintain professional relationships with advisers, platforms, trustees and responsible entities.

Operational Support

• Support registry system administration and ongoing process improvements.
• Assist with testing of new systems and operational enhancements.
• Maintain procedures, controls and operational documentation.
• Contribute to continuous improvement initiatives across the registry function.
• Assist with internal and external audit requests

Experience Required

• Experience in managed funds, registry, transfer agency or fund operations.
• Strong understanding of AML/KYC requirements.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and deadlines.
• Intermediate to advanced Excel skills.
• Strong reconciliation and problem‑solving capability.
• Experience with unit trusts and investment administration.
• Knowledge of FATCA, CRS and Australian AML/CTF obligations.
• Experience dealing with responsible entities and trustees.
• Exposure to fund accounting or registry platforms.
• Studying towards or holding a degree in Accounting, Finance, Commerce or a related discipline.