Intake Coordinator - Out of Hospital Care

Care Connect - Community Care Provider; Geehi; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Flexible working arrangements

Competitive salary (NFP)

Employee Assistance Program

Discounted health insurance

Wellbeing benefits

Fitness Passport

Job summary

Care Connect - Community Care Provider is seeking an Intake Coordinator to join our Out of Hospital Care team in Australia. You will be the warm, professional face supporting clients, families and referral partners, coordinating referrals and assessments with a focus on empathy and efficiency.

You will manage multiple priorities, gather accurate information, and provide options and information to help people access timely services with a positive first impression.

Qualifications

• Experience in high-volume intake, contact centre, or service coordination is preferred.
• Excellent written and verbal communication with a customer-focused approach.
• Ability to assess needs, gather information and provide option-based guidance.

Responsibilities

• Be the first point of contact for clients, families, carers and referral partners.
• Respond to enquiries via phone, email, web and portals and gather client information.
• Conduct initial screening, eligibility checks and risk assessments.
• Coordinate internal and external referrals and schedule client assessments.
• Maintain accurate client records and monitor service delivery KPIs.

Skills

Customer service

Relationship building

Communication

Time management

Data accuracy

Education

Customer Service or Business Admin qualification

3+ years in high-volume service roles

Tools

Microsoft Office

Client management systems

Job description

We're seeking a customer-focused Intake Coordinator to join our Out of Hospital Care team. This is an exciting opportunity for someone who enjoys helping people, building relationships and delivering exceptional service in a fast-paced environment.

As the first point of contact for clients, families, carers and referral partners, you'll play a vital role in connecting people with the information, services and support they need.

About The Role

Reporting to the Manager, Intake & Referrals, you will be responsible for managing enquiries and referrals received via phone, email, web and referral portals. You will gather information, identify client needs, assess eligibility, coordinate referrals and schedule assessments, ensuring each person receives a positive and supportive experience from their very first interaction with Care Connect.

This role requires a warm, professional communicator who can build rapport quickly, manage multiple priorities and provide person-centred support to a diverse range of stakeholders.

Key Responsibilities

• Act as the first point of contact for clients, families, carers and referring agencies.
• Respond to enquiries via phone, email, web and referral portals.
• Gather client information and identify needs and preferences.
• Conduct initial screening, eligibility checks and risk assessments.
• Provide accurate information about Care Connect services and available options.
• Coordinate internal and external referrals to ensure timely service access.
• Schedule client assessments and Care Plan meetings.
• Maintain accurate client records and database information.
• Monitor waiting lists and support service delivery reporting.
• Deliver against operational KPIs and service standards.
• Build positive relationships with clients, stakeholders and referral partners.
• Contribute to continuous improvement initiatives and quality outcomes.

Why join Care Connect?

Care Connect is one of Australia's leading not-for-profit home care specialists, supporting people to live happily at home for life. Since 1994, we've partnered with tens of thousands of Australians, delivering personalised supports that enable confidence, connection and purpose.

Our work is guided by our CARE values - Collaboration & Courage, Authenticity, Respect and Excellence - and a genuine commitment to putting clients first.

We offer:

• A rewarding role where you can make a genuine difference in people's lives.
• Flexible working arrangements within core business hours.
• Competitive salary with NFP salary packaging benefits.
• A supportive and collaborative team environment.
• Ongoing professional development opportunities.
• Employee Assistance Program.
• Discounted health insurance and wellbeing benefits, including Fitness Passport.
• The opportunity to build a meaningful career in the aged care and community services sector.

About You

You'll be a positive, resilient and customer-focused professional with excellent communication skills and a genuine passion for helping people. You thrive in a fast-paced environment, enjoy building relationships and can confidently manage competing priorities while delivering exceptional service.

Highly organised and solutions-focused, you're able to balance empathy with efficiency and are committed to achieving the best possible outcomes for clients.

To be successful, you will have:

• Exceptional customer service and relationship-building skills.
• Experience working in a high-volume phone-based customer service, intake, contact centre or service coordination environment.
• Strong communication skills, both written and verbal.
• Excellent organisational and time management skills.
• The ability to manage competing priorities and meet deadlines.
• Strong attention to detail and data accuracy.
• Experience using Microsoft Office and client management systems.
• The ability to communicate with warmth, empathy and professionalism.
• Experience working with vulnerable clients or within aged care, health care, community services or human services will be highly regarded.

Qualifications

• A qualification in Customer Service, Business Administration or a related field is desirable.
• In the absence of formal qualifications, a minimum of 3 years' experience in a high-volume customer service or contact centre environment will be considered.

Employment Requirements

Successful candidates will be required to provide:

• Current Police Check
• Working with Children Check
• Evidence of the right to work in Australia

If you're passionate about helping people navigate aged care services and want to make a meaningful difference in your community, we'd love to hear from you.

We understand the benefits that a diverse workforce brings to our diverse community of clients. Care Connect is an inclusive, Equal Opportunity employer. We encourage applications from all members of the community including First Nations peoples, people with culturally and linguistically diverse backgrounds, LGBTQIA+ people, mature-aged workers and people living with disability.