Inspections Coordinator

SGS; City of Brisbane; On-site; AUD 60,000 - 76,000; Full time

Job summary

SGS Australia, via ASC in East Brisbane, invites you to join as a Coordination professional supporting inspection and laboratory operations. You will coordinate documentation, track samples, keep accurate records and serve as a key client contact.

This role emphasizes meticulous administration, strong IT skills, and clear communication to ensure safety, timely testing turnaround, and compliant invoicing.

Qualifications

• Previous experience in an administration or coordination role.
• Strong IT literacy including Word, Excel, and database systems.
• Excellent organisational skills with high attention to detail.
• Strong communication and customer service skills.
• Experience using database management systems.

Responsibilities

• Coordinate documentation for inspections and laboratory operations.
• Manage sample tracking and ensure accurate records.
• Act as a key contact for clients and maintain proactive communication.
• Draft and finalise documentation in line with client instructions.
• Log samples into the database on receipt and monitor turnaround times.
• Coordinate with laboratory team to meet testing turnaround times.
• Prepare and finalise invoices accurately and in a timely manner.
• Ensure documentation supports billing and operational requirements.

Skills

Administration

MS Word & Excel

Database systems

Organisational skills

Communication skills

Job description

ASC is part of SGS Australia. SGS Australia is a leading provider of Testing, Inspection, and Certification services, supporting multiple industries across the country with trusted expertise and technical excellence. Backed by SGS’s global legacy ofover 140 years, we operate one of the largest networks of accredited laboratories and field facilities in Australia, with a network of more than 50 offices and laboratories and over 1,600 employees across Australia.We are accredited byNATA and ISO 9001, ensuring our services meet both Australian and international standards.

Job Description

As the Inspections Coordinator based in East Brisbane, you will play a critical role in supporting inspection and laboratory operations. You will be responsible for coordinating documentation, managing sample tracking, maintaining accurate records, and acting as a key point of contact for clients.

Responsibilities include, however are not limited to:

• Ensure all work is carried out in accordance with company safety standards and procedures
• Maintain safe handling and storage practices for all equipment and chemicals
• Maintain accurate and up-to-date records for bulk vessels, container contracts, and laboratory samples
• Draft and prepare documentation in line with client instructions
• Log samples into the database immediately upon receipt
• Coordinate with the laboratory team to ensure testing turnaround times are met
• Prepare and finalise invoices accurately and in a timely manner
• Ensure all documentation supports billing and operational requirements

Qualifications

The ideal client will have:

• Previous experience in an administration or coordination role
• Strong IT literacy, including Microsoft Word, Excel, and database systems
• Excellent organisational skills with high attention to detail
• Strong communication and customer service skills
• Prior experience using database management systems

Additional Information

WHY WORK FOR SGS?

Working at SGS means joining an innovative, Global company. Here are some of the benefits to working for SGS.

• As a company, we have embraced the shift to flexible work
• Sustainability is embedded in our culture and the way we do business
• Paid parental leave
• Paid time for volunteering day and blood donations
• Corporate health & wellbeing offers
• Ongoing learning & development
• Career development opportunities (Nationally and Globally)
• SGS Rewards: Our employee benefits platform with access to retail and online discounts and cashback

COME TO WORK AND BE 100% YOU SGS Australia supports a diverse workforce, we encourage applications from people of all ages, nationalities, abilities, and cultures – including Aboriginal and Torres Strait Islander peoples, the LGBTQI+ community and people living with disability. Providing employment opportunities for Aboriginal and Torres Strait Islander people is an important part of our SGS Reconciliation Action Plan (RAP). We truly believe the diversity among us will continue to foster a strong, innovative, and forward-thinking workplace. SGS Australia acknowledges and pays respect to the past, present and future Traditional Custodians and Elders of this nation and the continuation of cultural, spiritual, and educational practices of Aboriginal and Torres Strait Islander peoples.