Information, Records & Web Management Officer

Department of Defence; Wodonga; On-site; AUD 65,000 - 90,000; Full time

Job summary

Department of Defence is seeking an Information, Records & Web Management Officer to strengthen the Army Logistics Training Centre's data governance and records lifecycle practices. The role focuses on modernising records management, educating staff, and ensuring policy compliance across ALTC.

Based at Gaza Ridge Barracks, Bandiana, Victoria, the position supports ICT services and collaborates with APS and ADF personnel to deliver reliable information management and web content management across

Qualifications

• Strong background in Information and Records Management.
• Experience with Enterprise Records Management System (Objective) or similar systems.
• Knowledge of storing, archiving and disposal practices for physical and digital records; familiarity with archival legislation.

Responsibilities

• Educate, promote and manage good records management hygiene across ALTC.
• Perform file access auditing and permission management; conduct digital conversion and destruction of physical files.
• Manage website content and provide end‑user training; advise on policy adoption and improvement of records management processes.

Skills

Records management

Enterprise Records Management System

SharePoint / Drupal

Website content management

Auditing & permissions

End-user education

Job description

Information, Records & Web Management Officer

This role is critical to the modernisation and continual improvement of all facets of data and records management lifecycle within a large and diverse organisation that is Headquarters Army Logistics Training Centre (HQ ALTC). This role is critical to the modernisation and continual improvement of all facets of data within the records management lifecycle. A critical aspect of the role is to educate, promote and manage good records management hygiene and continual improvement of policy and procedure across ALTC.

Other key duties involve file access auditing and permission management, digital conversion, disposal and destruction of physical files, fixing workflow errors, performing data transfers between systems, website content management, face‑to‑face training, end‑user education, advise on and champion policy adoption and improvement of Australian Army and Australian Defence Organisation Enterprise Records Management business processes, policies and procedures.

About our Team

An exciting and challenging opportunity exists for a motivated, adaptable and self-driven individual to join the Australian Defence Force’s Army Logistics Training Centre (ALTC) ICT team. This positon plays a critical part in supporting a dynamic, fast‑paced environment where no two days are the same, providing a unique blend of technical support, customer service and operational problem solving.

As a member of a cohesive headquarters ICT team, you will work alongside an integrated workforce of APS and ADF personnel who are committed to delivering reliable and responsive ICT services across ALTC. Based at Gaza Ridge Barracks (South), Bandiana, Victoria, the team provides face‑to‑face support and technical assistance across a wide range of digital and electronic systems, enabling staff and trainees to operate effectively. This is an excellent opportunity to contribute to Army’s tri‑service logistics training establishment, directly supporting ALTC’s mission to deliver high‑quality logistics training and capability outcomes for Defence.

Our Ideal Candidate

• Is a highly experienced and has a strong background in Information and Records Management with an interest in technology.
• Knowledge or experience of Enterprise Records Management System (Objective) or similar information or records management systems.
• Knowledge or experience of storing, archiving & disposal practices for physical and digital corporate records, archival legislation and disposal authorities.
• Knowledge or experience with SharePoint / Drupal and/or general website content management.
• Assist with general day-to-day operations of the ICT team.
• Thinks strategically, ability to harness information and opportunities, shows excellent judgement, intelligence and common sense.
• Achieves results, applies and builds professional expertise, and responds positively to change while accepting responsibility for managing work projects.
• Ability to promote a positive workplace culture, which focuses on teamwork, respect, excellence and acts in accordance with Australian Public Service and Defence values.
• Obtain and maintain a Negative Vetting One (NV1) security clearance.

Security Clearance

Applicants must be able to obtain and maintain a security clearance at “Baseline Vetting” level.

The key duties of the position include:

The Role

This role is critical to the modernisation and continual improvement of all facets of data and records management lifecycle within a large and diverse organisation that is Headquarters Army Logistics Training Centre (HQ ALTC). This role is critical to the modernisation and continual improvement of all facets of data within the records management lifecycle. A critical aspect of the role is to educate, promote and manage good records management hygiene and continual improvement of policy and procedure across ALTC.

Other key duties involve file access auditing and permission management, digital conversion, disposal and destruction of physical files, fixing workflow errors, performing data transfers between systems, website content management, face‑to‑face training, end‑user education, advise on and champion policy adoption and improvement of Australian Army and Australian Defence Organisation Enterprise Records Management business processes, policies and procedures.

About our Team

An exciting and challenging opportunity exists for a motivated, adaptable and self-driven individual to join the Australian Defence Force’s Army Logistics Training Centre (ALTC) ICT team. This positon plays a critical part in supporting a dynamic, fast‑paced environment where no two days are the same, providing a unique blend of technical support, customer service and operational problem solving.

As a member of a cohesive headquarters ICT team, you will work alongside an integrated workforce of APS and ADF personnel who are committed to delivering reliable and responsive ICT services across ALTC. Based at Gaza Ridge Barracks (South), Bandiana, Victoria, the team provides face‑to‑face support and technical assistance across a wide range of digital and electronic systems, enabling staff and trainees to operate effectively. This is an excellent opportunity to contribute to Army’s tri‑service logistics training establishment, directly supporting ALTC’s mission to deliver high‑quality logistics training and capability outcomes for Defence.

Our Ideal Candidate

• Is a highly experienced and has a strong background in Information and Records Management with an interest in technology.
• Knowledge or experience of Enterprise Records Management System (Objective) or similar information or records management systems.
• Knowledge or experience of storing, archiving & disposal practices for physical and digital corporate records, archival legislation and disposal authorities.
• Knowledge or experience with SharePoint / Drupal and/or general website content management.
• Assist with general day-to-day operations of the ICT team.
• Thinks strategically, ability to harness information and opportunities, shows excellent judgement, intelligence and common sense.
• Achieves results, applies and builds professional expertise, and responds positively to change while accepting responsibility for managing work projects.
• Ability to promote a positive workplace culture, which focuses on teamwork, respect, excellence and acts in accordance with Australian Public Service and Defence values.
• Obtain and maintain a Negative Vetting One (NV1) security clearance.

Eligibility

Security Clearance

Applicants must be able to obtain and maintain a security clearance at “Baseline Vetting” level.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few.

• We offer a rewarding career that includes professional development, work‑life balance, recognition, a flexible and supportive work environment and a diverse workforce.

To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers