Individual Learning Administrator (Primary) & NCCD Support (Prep to 12)

Mount Scopus College; Burwood; On-site; AUD 65,000 - 75,000; Full time

Job summary

Mount Scopus Memorial College is seeking an organised Individual Learning Administrator (Primary) to join our Burwood campus on a 1.0 FTE basis, with 0.8 FTE primary and 0.2 FTE NCCD support for the Secondary. This key role keeps learning support records, SSG processes, and related compliance running smoothly.

You will manage NCCD records in TASS, coordinate SSG cycles, arrange allied health bookings, and support IL staff, teachers, and ESOs.

Qualifications

• Google Suite and School Management Systems proficiency.
• Attention to detail and strong time-management skills.
• Strong interpersonal and written/verbal communication with staff, parents, and health professionals.
• Discretion handling confidential student data.
• Experience in a school environment or understanding of NCCD framework (training provided).

Responsibilities

• Maintain NCCD-related records in TASS and IL systems.
• Coordinate the term-by-term Student Support Group (SSG) cycle and onboarding of new students.
• Manage external allied health bookings and timetables for Primary School.
• Set up and update TASS class allocations during school holidays and adjust year-round.
• Support IL staff, teachers, and ESOs; assist with funding documentation and PD logistics.

Skills

Google Suite proficiency

School administration

Communication skills

Confidentiality

Organisational skills

Tools

TASS

Job description

Individual Learning Administrator (Primary) & NCCD Support (Prep to 12)

Mount Scopus Memorial College is one of the world’s most respected co-educational Jewish Day Schools operating across three campuses in Melbourne and we educate over 1400 students from Early Learning to Year 12.

We are seeking an organised, detail-oriented, and proactive Individual Learning Administrator (Primary) & NCCD Support (Prep to 12) to join our team. This is a (1.0) full-time permanent ongoing position located at our Burwood campus. The role is primarily working for the Primary School (0.8 FTE), with a smaller, dedicated component of NCCD-related administrative support to the Secondary School (0.2 FTE).

Reporting primarily to the Director of Individual Learning (Primary), with direction from the Head of Individual Learning (Secondary), this position plays a vital role in keeping our learning support systems, student records, and compliance processes running seamlessly.

You will be responsible for maintaining accurate NCCD-related records in TASS, coordinating Student Support Group (SSG) processes, managing allied health therapist bookings, updating class allocations, and providing essential administrative backing to our Individual Learning staff, teachers, and Education Support Officers (ESOs).

Key Responsibilities

• NCCD & Systems Administration: Maintain accurate student records, track adjustment documentation, download fortnightly reports, conduct auditing, and verify staff case notes in TASS and internal IL systems.

• Student Support & Logistics: Coordinate the term-by-term Student Support Group (SSG) cycle, maintain diagnosis registers and Individual Education Plans (IEPs), and onboard new students into Individual Learning processes.

• Therapist & Schedule Coordination: Oversee external allied health therapist visits,build individual student/ESO timetables for the Primary School Students, and assist with special provisions for standardized assessments (e.g., NAPLAN).

• School Holiday TASS Allocations: Set up and update TASS class allocations during scheduled periods in the December/January and June/July school holidays, along with ongoing adjustments throughout the year.

• Team & Staff Support: Assist with onboarding new staff to IL systems, gather documentation for funding applications (e.g., JCAS), and assist with ESO professional development logistics.

What you bring to the Role

• Software Proficiency: High proficiency with Google Suite and School Management Systems (experience with TASS is highly desirable).

• Administrative Excellence: Demonstrated experience managing detailed administrative systems with outstanding accuracy, organization, and time-management skills.

• Collaborative Communicator: Strong interpersonal, written, and verbal communication skills with the ability to liaise effectively with leadership, teaching staff, ESOs, Parents and external health professionals.

• Discretion: A strong commitment to confidentiality and handling sensitive student data respectfully.

• Experience (Desirable): Prior experience in a school environment, working with additional needs, or a foundational understanding of NCCD framework processes is preferred (though training will be provided).

Pre-requisites

• Valid Working with Children Check (WWCC) for Victoria.

• National Police Check (or willingness to obtain prior to commencement).

• Right to work in Australia.

Mount Scopus Memorial College is an Equal Opportunity Employer. Being Jewish is not a prerequisite for employment, although a worldview that is sympathetic to the Jewish ethos is essential.

Mount Scopus Memorial College fully complies with Child Safe Standards. All candidates for roles at the College are subject to screening and assessment against child safety standards as part of the recruitment process. Please note that the College may require additional background checks.

Applications Close: by 5 pm, Wednesday, 28 October 2026