Hybrid Recruitment Coordinator – Sydney

Rugby World Cup; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Location: Sydney office near Hyde Park

Job summary

Rugby World Cup Australia is seeking a Recruitment Coordinator to join our Sydney team. You will support end-to-end hiring, manage candidate screening, interview logistics, and pre-employment compliance, acting as the bridge between candidates, hiring managers and the Talent Acquisition team.

Based in Sydney (Gadigal), you’ll work in a fast-paced environment, coordinate with P&C partners, and help build strong talent pipelines for the Rugby World Cup 2027 project, with hybrid work options.

Qualifications

• 2–3 years of recruitment, HR, or coordination/administration experience (in‑house or agency).
• Strong systems capability, including ATS/HRIS (e.g., SuccessFactors), MS Office/Google Suite, and digital scheduling tools.
• Solid understanding of end‑to‑end recruitment, including screening, compliance checks, and onboarding workflows.
• Excellent written and verbal communication with the confidence to build rapport with candidates and hiring managers at all levels.
• Highly organized, able to manage high‑volume scheduling, competing priorities, and tight deadlines.
• Strong attention to detail, including accurate data entry, contract preparation, and secure handling of sensitive information.
• Collaborative and adaptable, comfortable in a fast‑paced environment with diverse stakeholders and shifting priorities.
• Experience in high‑volume/project recruitment; HR or onboarding support; familiarity with employment legislation or visa checks; background in events, sport, logistics, hospitality, or similar industries.

Responsibilities

• Schedule and manage virtual and onsite interviews, coordinating across hiring managers and panels.
• Maintain accurate candidate data, interview notes, status updates, and offer details in systems such as SuccessFactors.
• Manage timely communications throughout the hiring process, ensuring a positive and professional candidate experience.
• Complete reference and background checks, verify work eligibility, prepare contracts/offers, and ensure compliance with policies and privacy standards.
• Assist with new starter paperwork, system setup, IT and access coordination, and orientation scheduling in partnership with P&C teams.
• Build strong relationships with hiring managers and P&C partners, provide high‑quality service, and act as a super‑user for recruitment systems and tools.
• Assist in reviewing applications, conduct phone interviews, and maintain active talent pipelines for future roles.

Skills

Candidate screening

Interview scheduling

Systems proficiency

Communication

Organization

Attention to detail

Stakeholder management

HR compliance

Tools

SuccessFactors

MS Office / Google Workspace

Scheduling tools

Job description

Rugby World Cup Australia is seeking a Recruitment Coordinator to join our Sydney team. You will support end-to-end hiring, manage candidate screening, interview logistics, and pre-employment compliance, acting as the bridge between candidates, hiring managers and the Talent Acquisition team.

Based in Sydney (Gadigal), you’ll work in a fast-paced environment, coordinate with P&C partners, and help build strong talent pipelines for the Rugby World Cup 2027 project, with hybrid work options.