Hybrid Project Support Officer: Admin & Operations Pro

Department: Portfolio Asset Management; Coniston; Hybrid; AUD 87,000 - 95,000; Full time

Benefits offered by this job

Flexible work

Career development

Competitive pay

Training opportunities

Health & wellbeing

Job summary

Department of Communities and Justice (DCJ) is seeking a Project Support Officer to provide essential administrative and operational support across two directorates in a fast-paced environment. You will help coordinate services, manage records, and enable smooth delivery of programs.

Key duties include handling purchasing, onboarding, and stakeholder liaison while maintaining accuracy and compliance. Hybrid work arrangements and career development opportunities are offered.

Qualifications

• Experience providing administrative, secretariat or related support in a fast-paced environment.
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines.
• Proactive and reliable, with the ability to take ownership of routine and repetitive tasks.
• Clear communication skills and the ability to work effectively with staff and stakeholders.

Responsibilities

• Provide administrative and operational support to the Business Manager and approximately 130 staff across two directorates.
• Coordinate day-to-day business services, including shared mailboxes, fleet management, accommodation, travel arrangements, waste services, WHS matters and more.
• Process purchasing and financial transactions, including purchase orders, invoices, vendor payments, reimbursements and purchasing card reconciliations.
• Support staff onboarding and offboarding activities, including arranging IT assets, system access, identification cards and asset returns.
• Manages end-to-end operational processes in a high-volume, repetitive work environment, coordinating multiple stakeholders to ensure tasks are delivered from initiation through to completion.
• Maintain registers, dashboards, TRIM records and business systems to ensure information is accurate, current and compliant.
• Liaise with staff, contractors, suppliers, councils and internal stakeholders to resolve enquiries and progress matters.
• Escalate complex, urgent or sensitive matters to the appropriate officer or manager.
• Support meetings, projects and continuous improvement activities by tracking actions, maintaining documentation and identifying process improvements

Skills

Administrative support

Organisational skills

Communication

Microsoft suite

Proactive mindset

Problem solving

Driver's licence

Tools

MS Word

MS Excel

PowerPoint

Job description

Department of Communities and Justice (DCJ) is seeking a Project Support Officer to provide essential administrative and operational support across two directorates in a fast-paced environment. You will help coordinate services, manage records, and enable smooth delivery of programs.

Key duties include handling purchasing, onboarding, and stakeholder liaison while maintaining accuracy and compliance. Hybrid work arrangements and career development opportunities are offered.