Office Administrator

HENFOND INTELLIGENT INNOVATIONS PTY LTD; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary based on experience

Supportive and collaborative team

Grow with expanding business

Exposure to administration, logistics,

Job summary

Henfond Intelligent Innovations Pty Ltd is an Australian company focused on sales, distribution and after-sales support of battery energy storage products. We are seeking an organised Office Administrator to join our Alexandria, NSW team.

The role covers office administration, bookkeeping support, logistics coordination and sales administration, with opportunities to develop skills across multiple areas as the company grows.

Qualifications

• Previous experience in office administration or similar role.
• Bookkeeping experience is essential; Xero or similar software is preferred.
• Excellent organisational and attention to detail.
• Ability to manage multiple tasks and work independently.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office suite.
• Experience coordinating logistics or warehouse operations is advantageous.

Responsibilities

• Manage day-to-day office administration and ensure smooth operations.
• Prepare and maintain company documents, filing systems and records.
• Support bookkeeping tasks, including invoices and purchase orders.
• Coordinate warehouse operations, deliveries and logistics with third-party providers.
• Monitor shipments and maintain logistics and inventory records.
• Provide sales administration support, including quotations and CRM updates.
• Arrange meetings, travel, courier bookings and events.
• Liaise with overseas colleagues and suppliers as required.

Skills

Fluent English & Mandarin comms

Organisational skills

Multi-tasking

Tools

Xero

Microsoft Office

Job description

Henfond Intelligent Innovations Pty Ltd is an Australian company focused on the sales, distribution and after-sales support of residential and commercial battery energy storage products across Australia. We are committed to delivering high-quality products and supporting the continued growth of clean energy. This is an excellent opportunity to join a growing business in Australia's battery energy storage industry. We are now seeking an organised and proactive Office Administrator to join our team.

About the Role

We are seeking a full-time Office Administrator to join our team in Alexandria, NSW. This is a hands-on and diverse role offering responsibilities across office administration, bookkeeping support, logistics coordination and sales administration. Working closely with management, you will play a key role in supporting the day-to-day operations of our growing business while having the opportunity to develop your skills across multiple areas as the company continues to expand.

Key Responsibilities

• Manage day-to-day office administration and ensure the smooth operation of the office.
• Prepare, maintain and organise company documents, records and filing systems.
• Perform bookkeeping duties, including processing invoices, purchase orders, expense records and bank reconciliation support.
• Coordinate warehouse operations, deliveries and logistics with third-party warehouse and freight providers.
• Monitor shipments, maintain logistics and inventory records, and assist with stock administration.
• Provide sales administration support, including quotations, CRM updates, customer documentation and marketing materials.
• Coordinate meetings, travel arrangements, courier bookings, exhibition and event arrangements, and other general office administration activities.
• Liaise with overseas colleagues, suppliers and service providers as required.
• Provide administrative support to management and undertake other duties as required.

About You

• Previous experience in office administration, administration support or a similar role.
• Fluent written and spoken English and Mandarin Chinese are essential, as this role requires regular communication with Australian and overseas colleagues.
• Bookkeeping experience is essential. Experience using Xero or similar accounting software will be highly regarded.
• Excellent organisational skills with strong attention to detail.
• The ability to manage multiple tasks and work independently.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel and Outlook).
• Experience coordinating logistics or warehouse operations will be advantageous.

What We Offer

• Competitive salary based on experience.
• Supportive and collaborative team environment.
• Opportunity to grow with our expanding business.
• Exposure to a broad range of responsibilities across administration, logistics and business operations in the battery energy storage industry.
• Convenient Alexandria office location with easy access to public transport.